Update Reservation Permission for a Space

You can configure which desks are reservable and by whom. If you need to quickly update a space, this article describes how to update a space's settings.

The settings can be updated in bulk in the Spaces module. The Booking Access view will allow you to visualize the booking access applied to spaces. This will give you a quick and visible way to allocate the booking access required for your business.

From the Spaces Module, complete the following:

Navigate to Spaces.
Use the Location Selector drop-down to navigate to the building and floor.
From the Selector, select the Engage Booking Access view. The floorplan displays the booking access by color. Note: This view only displays spaces that are set to Interactable, if you do not see a specific space then check the Space Type's setting, refer to Set up the Space Types for Engage.
Click the Edit Floor icon.
Double click the Space. The Update Space form displays.
Click the Attributes tab.
Check the Reserving Enabled check box.
From the Booking Access drop-down, select either:
- Assigned to desk - Only the assigned occupant can reserve the desk.
- Team - Anyone who is part of the team that the desk is allocated to.
- Village - When you want your employees to reserve any desk in their allocated village.
- Neighborhood - anyone who is part of the neighborhood where the desk is allocated to.
- Floor - anyone who is assigned to the same floor that the desk is on.
- Building - Anyone who is assigned to the same building that the desk is in.
- Region - Anyone who is assigned to the space in the same region that the desk is in. This can be used for campus-wide sharing or opening up desks to people who can float between buildings in the same city.
- Everyone - Anyone with access to Engage can reserve the desk.
- Visitor to floor - Allow visitors to your floor to reserve desks
- Visitor to building - Allow visitors to your building to reserve desks
- Visitor to region - Allow visitors to your region to reserve desks
- Cost Center - When you want your employee with a particular cost center (or child cost centers) to book a space, for example, desk or meeting room. Also, when a space is allocated to a neighborhood then any person within the teams' cost center (or child cost centers) can book a space.
- None - See the article Deny Employee to Reserve a Space with the Reservation - Bypass booking rule.
Click the Update Space button.
Click the Publish Changes button.

Remember that the spaces can be updated individually in the VBS Module too.