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Set up Desk Reservation Permissions

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You can configure which desks are reservable and by whom. The Booking Access view in the Spaces module will allow you to visualize the booking access applied to spaces. This will give you a quick and visible way to allocate the booking access required for your business.

The settings can be updated in bulk and examples are listed below:

If you need to update a single space, then see Update Reservation Permission for a Space and if you want your employees to reserve their Office, then see Update Reservation Permission for an Office.

Region

When you have a group of buildings in a region and you want employees to reserve a desk in any of the buildings.

For details, see Allow Employees in a Region to Reserve Desks.

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Building

When you have a building and you want employees to reserve a desk on any floor.

For details, see Allow Employees in a Building or Floor to Reserve Desks.

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Floor

When you have a floor and you want employees to only reserve a desk on a particular floor.

For details, see Allow Employees in a Floor to Reserve Desks.

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Cost Center

When you want your employee with the cost center (or child cost centers) to book a space, for example, desk or meeting room. Also, when a space is allocated to a neighborhood then any person within the teams' cost center (or child cost centers) can book a space.

For details, see Allow Employees in a Cost Center to Reserve Desks.

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Team or Neighborhood

When you want your employees to reserve any desk in their allocated team and/or neighborhood blocking.

For details, see Allow Employees in a Team or Neighborhood to Reserve Desks.

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Employee to Reserve their Desk

Maybe you have an employee who has a particular ergonomic desk or they work with sensitive data. If you have an employee who requires an assigned desk, then you can set the desk booking access so only they can reserve the desk.

For details, see Allow Employees to Reserve their Assigned Desk.

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Everyone

By default the Booking Access permission for desks is set to Everyone, therefore if you want all your employees to reserve any of the desks you don't need to complete this task.

This setting is useful when have the Booking Access permission set on the desks for teams, neighborhoods, assigned desks, etc and you want to specify several desks as hot desks. These hot desks can be used by visitors to the office. If you want to refine your hot desks further then see the settings below on how to restrict the desk reservation to visitors from other regions, other buildings, or other floors.

For details, see Allow all Employees to Reserve Desks.

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Visitor to Region

Use this setting when you want to let employees from other regions reserve the desks. This is useful when you have the Booking Access permission set on the desks for teams, neighborhoods, assigned desks, etc and you want to specify several desks as hot desks.

For details, see Allow Visitors to your Region to Reserve Desks.

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Visitor to Building

Use this setting when you want to let employees from other buildings reserve the desks.

For details, see Allow Visitors to your Building to Reserve Desks.

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Visitor to Floor

Use this setting when you want to let employees from other floors reserve the desks.

For details, see Allow Visitors to your Floor to Reserve Desks.

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