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Reserve a desk on behalf of another person

Eptura Knowledge Center

Reserve a desk on behalf of another person

If part of your job is to reserve desks on behalf of another then your System Administrator can give you permission to complete this.  

For details on the secured actions to set up, refer to Set up a Person to book on behalf of another.

Follow the Steps


Tap on Maps to begin.

The menu items in the Concierge menu are configurable so the menu item could be called Find & Book or another name that suits your business, see Set up the Concierge Menu for 3 or more menu items.

Tap on the Now icon. 

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The calendar displays. 

Change the date and time and then tap the Select button.

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The floorplans displays. 

Tap the desk you want to reserve and the day(s).

Then tap the name in the Book for selection.

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This displays the person search.

Search for the person's name you want to making the reservation for and tap their name.

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The person's name now displays in the Book for selection.

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Next, slide to reserve and the desk booking is made.

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Email Confirmation


When you reserved a desk then the confirmation email is sent to the person for whom the booking is for. 

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An optional feature that sends a confirmation email to employees when they make a desk reservation. For more details, refer to Set up Engage to send out Confirmation Emails and Engage Emails.