Vergesense: Report on Space Utilization Trends (UserVoice Idea)

For V.2023.02, we released a solution for integrating with Vergesense IoT Occupancy Sensors . With V.2023.03, we refine this feature by making improvements to the IoT Space Utilization report. Space managers use this report to review key space utilization metrics per floor and then dig into the per-room data.

The IoT Space Utilization report now has:

• Daily Floor Utilization chart. Select the Daily Floor Utilization tab to access a column chart to analyze the trend of Average Count of Persons, side by side with the peak person count for a floor.

• Improved utilization calculations.

• Improved sample data that better illustrates space utilization.

Continued Work on the FedRAMP® Certification Initiative

We continue to address vulnerabilities in order to achieve the goal of FedRAMP® (Federal Risk and Authorization Management Program) certification for the Archibus product. With this certification, Archibus will be hosted in an environment that aligns with U.S. Federal Government IT guidelines.

FedRAMP certification requires that Archibus follow very stringent procedures for development, implementation, deployment, updates, and support. Certification also entails rigorous process documentation, security audits, and remediation procedures.

Although the certification will be of note to customers that are U.S. federal agencies, all customers will benefit from the product improvements that this certification will bring.

Help Topics

• Asset Disposal Console

• Asset Lifecycle Console

• Equipment Systems Console

• Asset Registration Console

BIM Viewer: Take Actions Directly on Assets and Rooms

So that you can advance your workflow while working with a BIM model, V.2023.03 adds the ability for you to right-click on an asset in the BIM Viewer and access a More Actions menu for:

• reporting maintenance problems

• viewing details of an equipment item

• viewing details of a room

The More Actions menu was added to the core framework of the BIM Viewer so that in the future the menu can be expanded to support actions such as marking assets for disposal or reserving rooms.

Select an asset, right-click on it, and you receive the More Actions menu, from which you can select the View Details command (to display the Equipment Details panel) or the Report a Problem command (to display the Report Problem pop-up form for creating a work request). Likewise, selecting a room, right-clicking on it, and choosing More Actions / View Details presents the Room Details panel.

For example, in the below image, the user right-clicked on the left cooling tower, and chose the More Actions / View Details command. This action opened the Equipment Details panel in the right, displaying full details for this item.

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BIM Viewer: Visualize Additional File Types

A construction package that is delivered to an organization might contain many types of files, all of which can be essential for onboarding a new facility. So that you can work with these documents in one tool, the BIM Viewer now supports the following Autodesk Docs file types:

File Type	Description
IFC Models	An IFC model is a building model created in the Industry Foundation Classes (IFC) open file format, designed for building data interoperability. IFC models are widely used across Europe. IFC models are an alternative to Revit models.
CAD Drawings	CAD files are a very popular file type used by architects and designers to deliver floor plans for construction projects. Organization might receive CAD files in an initial phase and later work with a BIM Manager to develop a Revit / BIM model.
PDF Documents	The construction package that is delivered to an organization often contains many PDF documents that are key to operating asset systems within the building. For example, warranties and operating manuals are typically PDF documents.

To work with these files types in the BIM Viewer:

• You must have uploaded these documents to Autodesk Construction Cloud - Docs or to BIM 360 - Document Management.

• The BIM Viewer must be connected to Autodesk Construction Cloud - Docs or to BIM 360 - Document Management (either via a generic account or individual sign-in to Autodesk).

• You must have Autodesk permission to visualize these documents.

To access these types of files in the BIM Viewer, select the Autodesk Docs Projects icon from the BIM Viewer's ribbon menu.

This loads the Autodesk Docs Projects List, from which you drill down to the desired project and select the IFC model, CAD floor plan, or PDF document to display in the BIM Viewer. For example, the below image shows a CAD floor plan displayed in the BIM Viewer.

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BIM Viewer: UX Improvements

We have made several UX improvements that minimize the number of pop-ups and offer a consistent design for visualizing data. These changes include: ​

• The Equipment Details, Room Details, Settings, and Query Model forms have been moved to a new right-side panel.

• The right-side panel appears contextually, depending on the action.

• The left-side panel is narrower and can be collapsed to offer more space for the Viewer. This is especially convenient when the right-side panel is open.

• We have made improvements to the Equipment Details panel, the Query Model command, and the Settings command.

• We have redesigned the icon for the Search for Equipment Standards command.

The below image shows the collapsed left panel, the new Search for Equipment Standards icon, the Equipment Details panel on the right, and new buttons on the Equipment Details panel for accessing maintenance information and documents in pop-up forms.

BIM Viewer: Work with Furniture Assets

The BIM Viewer now presents information about tagged furniture -- furniture that is stored in the Archibus Tagged Furniture (TA) table -- so that you can interact with furniture when viewing the BIM model.

For tagged furniture that has been cataloged in BIM, you can now:

• display labels for these items. To do so, select Tagged Furniture from the Labels command on the BIM Viewer's menu ribbon.

• display the Furniture Profile in the BIM Viewer's right pane. To do so, select a tagged furniture item, right-click, and select the More Actions / View Details command.

For furniture that is not yet cataloged in BIM, you can select the item and invoke the Model Properties command to view its Autodesk Revit properties.

For example, in the below image, the user has displayed the Tagged Furniture labels, selected the DESK-EXEC-04 item, and invoked the View Details command to display the Furniture Profile pane. Additionally, the user ran the Model Properties command to view the desk's Revit properties.

Note : At this time, you cannot use the BIM Viewer's filter to search for individual furniture assets.

Cloud Cataloging: Map BIM Parameters

BIM Managers can now configure the mapping between Revit Parameters and Archibus fields directly in Archibus Web Central by using the new Map BIM Parameters to Fields task; it is no longer necessary to switch to the Smart Client or Smart Client Extension for Revit to perform this mapping.

This enhancement creates an end-to-end cloud onboarding process for Revit models and delivers full control over how the data is transferred from Revit into Archibus.

With the addition of the Map BIM Parameters to Fields task, V.2023.03 enables a full cloud workflow for cataloging rooms and assets.

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Compatibility

OnSite V6 works with:

• Archibus V.2023.03​

• Archibus V.2023.02 Update Release (Archibus V.2023.02.01.106)​

  • If you have V.2023.02 (build number V.2023.02.01.105), you must upgrade to V.2023.02.01.106 (the Archibus V.2023.02 Update Release) to see the new OnSite V6 features.

  • V.2023.02.01.106 uses the same schema and database as Archibus V.2023.02; there were no schema or database changes made for this update.

Your OnSite version must match your Apollo version. If you do not have the proper Apollo version, OnSite will alert you that OnSite is incompatible with your version of the Apollo server.

For OnSite V6, you must have Apollo 6.

OnSite V6: Self-assign Team Work

OnSite V6 enables technicians to self-assign work requests and return requests, making it easier to balance technicians’ workloads without constant oversight and manual dispatching. This feature is available for sites that have implemented work teams with the ability for technicians to self-assign (the "Craftsperson assign themselves?" field in the Work Teams table is set to Yes).

Note : OnSite V6 does not support self-assigning when offline. When online, OnSite downloads only the My Work page.

OnSite V6: Use the Timer to Log Labor Hours

OnSite V6 enables technicians to start and stop a timer for accurate labor hour logging. The timer tracks all the minutes that a technician spends on a job and stores the times and other details in work logs. When the technician completes the job, the system totals the work logs to determine the total hours worked on the job.

OnSite V6: Input Diagnosis and Cost Data

OnSite V6 supports technicians entering diagnosis, equipment, and cost data during the job or as part of work completion. Technicians entering this data themselves while working on the job leads to more efficient practices and greater data accuracy as compared to having a manager enter the data after the job is completed.

Once the data is entered, a manager can immediately review and report on this data, and the data is easily accessible for budgeting, planning, equipment performance review, and compliance reporting.

OnSite V6: UX and Security

Workplace: Meeting Space Bookings (UserVoice Idea)

You can now modify an upcoming single meeting space booking to change the following fields:

• Room​

• Date/Time​

• Name​

• Attendees

Use the pencil-shaped Edit icon to invoke the edit form

Editing upcoming recurring and continuous meeting room bookings is not yet supported.

Workplace: Wayfinding Integration (UserVoice Idea)

We previously worked on a Proof of Concept for integrating Mapsted wayfinding technology with Workplace . With V.2023.03, we have finished all integration and this feature is now fully functional.

You will find wayfinding handy in situations such as:

• For booked working spaces and meeting rooms, employees can follow directions that guide them to the location so that they can easily find the room.

• For planning purposes, employees can see the fastest path to a working space that they booked or a meeting that they must attend.  This will help them arrive on time.

• When Workplace is deployed on a lobby kiosk, building visitors can access routes to locations in an unfamiliar building.

With a Mapsted integration, the Wayfinding icon appears on the following Workplace pages:

• Find People and Places

• Meeting Space Booking Detail

• Workspace Booking Details

Selecting the Wayfinding button brings you to an embedded Mapsted interface where you can request directions between two locations. The Wayfinding feature supports mapping locations within a building as well as between buildings (if both buildings are part of the same property in Mapsted).

Locations can be displayed in the Mapsted interface, with point-to-point and step-by-step navigation features. For the Workplace mobile app, navigation is supported through QR code scanning. Application parameters define how to redirect to Mapsted's Wayfinding feature and how to find the Mapsted attributes for a specific room.

The Workplace wayfinding features require:

• an Archibus Wayfinding license

• a license to access or use Mapsted services during the current subscription term

• wayfinding application parameters

• digital maps stored in Mapsted.

  The maps must have room-level attributes including "entityId", ”floorId", "buildingId", and "propertyId." These attributes enable the Mapsted API to display the location in the Workplace Wayfinding page.

Workplace Mobile App: Landing Page

For the Workplace mobile app, we have redesigned the landing page.

To reflect the Eptura rebranding and design, the landing page now has updated fonts and colors, and now uses the updated Archibus logo

Additionally, after initially signing in, you can now select a previously-entered URL.

Workplace: Google Workspace Calendar Integration (Beta) (UserVoice Idea)

We are continuing our work with integrating Google Workspace Calendar with Archibus. For V2023.03, the working beta includes automatic sync of reservations created prior to go-live.

Integration with Google Calendar requires configuration tasks in both Archibus and Google Workspace. These tasks include:

• updating the reservations.properties file

• user configuration

• Google Workspace configuration

Because of these required updates, the integration with Google Workspace Calendar is not an open beta. We are recruiting beta sites. If you are interested in participating in this beta, please contact Product Management at ArchibusBeta@eptura.com.