Objective

In order to promote employees taking responsibility for meeting their safety program requirements, safety officers often want to provide employees with self-service tasks in which they can check their upcoming training courses ,deliveries of PPE , safety-related medical requirements , and safety-related restrictions against performing certain tasks ( work restrictions ). If employees can directly check these events themselves--rather than contacting their manager or the safety officer for this information--they are empowered with the information that they need to take an active part in their company's safety program. Moreover, knowing their upcoming requirements can help employees allot time in their work schedules for meeting these requirements.

Additionally, employees may want self-service access to information about workplace accidents (incidents) they are involved in. Employees may want to review accident reports and see how the safety officer recorded the injuries, details of the event, cause, and so forth. If there are discrepancies in the report, the employee will want to resolve them, particularly in cases of workers compensation and disability claims. Providing access to accident reports enables employees to review this vital information and promotes an open, communicative environment in which employees feel that their company is dedicated to their health and well-being.

Solution

To meet the need of access to safety-related information, the Health & Safety application provides a series of self-service tasks that can be made available to all company employees. Employees do not need familiarity with the safety program system to access this information; they simply select the appropriate report names and review their own safety program and accident information. The data presented by these self-service tasks is based on the employee's sign-in name so that employees access only their individual safety program requirements, restrictions, and accident reports. This ensures confidentiality of potentially sensitive information.

Procedure

1. The system administrator uses the Archibus security system to set up user names and passwords so that users can sign into the system and access only their information.
2. A system administrator provides each company employee with access to the following Health & Safety tasks. For convenience, these tasks are all grouped under the same process, Employee Review.

• Employee Incidents
• Employee Work Restrictions
• Employee Training, PPE, and Medical Monitoring.

3. As needed, employees sign into the system to review their safety program requirements, work restrictions, and accident reports.

For more information, see Employee Review process .