Buildings, Structures, Land by ... Reports
Real Property / Portfolio
Buildings, Structures, Land by ... Reports
From the Portfolio application, you can generate a report for either buildings, structures, or land by geographic location. For buildings, you can generate the report by property if you have associated buildings with a property.
There is a list of associated active leases with the lease status highlighted. This helps you locate active leases for which you are the tenant, and active leases for which you are the landlord.
Note : To ensure that leases are included in all reports, be sure to enter the Date Start and Date End for all leases. See Entering Leases.
The Portfolio Items by Location report gives building details, or property details for structures and land. These details include associated costs and areas for each portfolio item included in the report. Both manually entered and measured areas, if available, are shown. For buildings, the Total Leased Out Area: Suite Area Manual Entry and the Total Leased Out Area: Area - Usable show the amount of the total that is currently unavailable for your use.
Buildings, Structures, or Land by... Report When Using the Archibus Enhanced Global Feature Set
If you are using the Archibus Enhanced Global Feature Set , the Value Book and Value Market cost fields in the Portfolio Items by Location reports are shown using your User Default Currency . These cost fields do not include the VAT amount, as these reports are used for internal analysis for which VAT is not relevant.
Area fields are shown using the User Display Unit of Measure field (Metric or Imperial) entered in your User Profile.
Generating the Report
You can generate the report for a group of buildings, structures, or land that you select by selecting the items in the selection list and then clicking the Reports button. As with all reports, this report includes up to 25 buildings. structures, or land.
The following shows the Buildings by Property report:
Buildings, Structures, or Land by Location Reports When Using the Archibus Enhanced Global Feature Set
If you are using the Archibus Enhanced Global Feature Set , the cost fields in the Portfolio Summary reports and charts exclude VAT Costs, as these reports are intended for internal analysis for which VAT external payments are not relevant. Portfolio Summary cost fields are from the Property, Building, Suites, and Ownership Transactions tables, rather than from the Costs transactions tables that Cost Administrators use when entering cost transactions.
If you are using the Archibus Enhanced Global Feature Set , the Portfolio reports are shown using your User Default Currency , and area fields are shown based on the User Display Unit of Measure (Metric or Imperial) entered in your User Profile. This enables any user to evaluate these purchase and sale amounts in their local currency, and area fields in their preferred unit of measure.
The application converts these cost fields from the Budget Currency to User Default Currency using the exchange rate closest to the date specified for the cost field (Date Book Value Assessed, Date Market Value Assessed, Date Purchased, or Date Sold). If the date of the cost is not entered, then the application uses the most recent exchange rate entered for converting the Budget Currency to the User Default Currency.
See Also