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Real Property / Costs / Cost Administrator / Cost Wizard

Schedule Recurring Costs

You can schedule recurring costs so that these costs become Scheduled Cost records that include the exact amount of each income and expense in its own record as an individual cost. Since Scheduled Costs have not yet been approved, they can be changed. Using Scheduled Costs records, you can experiment with chargeback scenarios and more accurately calculate cash flow.

To schedule costs:

1. Select Cost Administrator / Cost Wizard for Leases, Buildings, or Properties , or Cost Wizard for Accounts .
2. Use the drill-down selection list to select the item you want to schedule costs for. You can drill down from the country to the parcel.
3. From the Schedule Costs tab, select at least one Recurring Cost record.
4. Click Schedule.
5. In the pop-up window, enter the End Date. This is the date to which you want to schedule out the Recurring Cost records.
5. Click Schedule Costs.

If a scheduled or actual cost exits for the recurring cost, the system will:

• Take the due date and add the period from the recurring cost definition (1 month for a monthly recurring cost)
• Use the start date of the recurring cost and the end date entered by the user when generating scheduled costs, to generate the due dates for the new scheduled costs
• If the new due dates fall inside the last due date + period window then no cost is generated

For example:

• A monthly recurring cost with a start date of 1/7
• The last due date is 29/7/25 (in the actual costs table generated from this recurrent cost)
• The system will not generate a cost for the 1/8/25 because it is within 1 month of the 29/7/25

In order to track which Scheduled Cost records were generated from which Recurring Cost records, the system copies the Recurring Cost Code to the Scheduled Cost that is created. The system uses this assignment in determining the change-over date.

Scheduled Cost Status: When you schedule Recurring Cost records to generate Scheduled Cost records, the system sets the Cost Status for the Scheduled Cost record to Auto-Recurring . This indicates that the program generated this Scheduled Cost record from a Recurring Cost record.

See Cost Wizard Process to view a diagram for this process.