Costs table (Actual Costs)
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Real Property / Costs
Real Property / Chargeback & Invoicing
Costs table (Actual Costs)
When a Scheduled Cost record is approved, the system copies all of the field values from the Scheduled Cost record to the Cost record, where it is considered an actual cost .
The only differences between the Scheduled Cost records and the Cost records are these fields:
Field | Purpose |
---|---|
Cost Code |
This auto-numbered field uniquely identifies the Cost record. This field is not found in the Scheduled Costs table. |
Cost Status |
Stores the disposition of the charge, which is used to report on costs. The field can be edited and can have the following values:
Note: The Scheduled Costs table contains a Cost Status field, but it offers different values than the Costs table in its drop-down list. See Adding New Scheduled Costs for a description of the Cost Status fields for scheduled costs. |
Invoice Number |
When you assign costs to new invoices using the Assign Costs tab of the Invoices Wizard (Chargeback & Invoicing application), the system automatically completes this field. The Scheduled Costs table does not include this field as only Actual Costs can be invoiced. |
Date Paid |
If you apply payments to invoices from the Manage Payments tab of the Invoices Wizard, the system (which records payments for Cost records that have an Amount - Income) completes this field with the date on which you applied the payment. For costs that are expenses, manually complete this field with the date on which you paid the cost. |
Chargeback Status |
This field is always updated by the system. It can contain the following values:
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