Assets / Enterprise Assets

Finance Asset Manager: Overview

The Finance Asset Manager has legal and fiduciary responsibilities for an organization's assets , and for this reason needs access to asset data that includes all assets, and provides essential information, such as location and costs, depreciation information, and insurance information. This enables the finance asset manager to track key data for assets and to ensure that assets are managed correctly from the financial perspective.

For comprehensive insurance and disaster recovery, Enterprise Assets can provide:

• A complete list of assets, including those that are depreciated.
• The asset information you need to provide financial analysis on asset projects, including cost information, the date acquired, property type, and purchase price.

The Enterprise Assets application provides the following for the Finance Asset Manager:

• an accurate and comprehensive list of all assets that is critical for managing insurance and disaster recovery, and compliance.
• ability to track less expensive items (that is, those that are worth $2,000, or less) for budgeting purposes. This is important to manage your organization's groups by budgets, particularly groups that are capital intensive. This is also in case the tracking rules change (e.g. from $10K and more, to $2K and more).
• asset disposal by business unit information is needed for financial analysis. For example, you can calculate advantage of selling assets between different business units that have different tax treatment.
• need notification when an asset changes business unit ownership (as this changes budgeting and tax treatment)
• notification of certain asset moves, such as moves between countries
• accurate information as to whether or not a particular asset is actually in operation, rather than in storage or idle. This is used for metrics on financial analysis, as this tells you ROCE, RONA, ratios of gross income to capital expense
• return on operating assets

The Finance Asset Manager works with the following tasks:

Task	Purpose
Project Proposal Console	Develop proposed projects by adding locations, creating space and asset requirements, viewing project statistics, and managing the project from the Project Dashboard. If you have a license for the Space Planning or Portfolio Forecasting applications, you can link the project to space requirements and portfolio scenarios created there.
Asset Registration Console	Add single assets sequentially, or generate records for multiple assets in one operation. The application can auto-number your assets if prefixes are used. Use the Search feature to verify if an asset already exists.
Reconcile Enterprise Assets	From this task, you can run Archibus connectors to import your equipment data from your other enterprise systems into Archibus, so that you can report on this data in one place, and reconcile the data.
Asset Lifecycle Console	Use this task to manage assets throughout the entire lifecycle from asset acceptance and use up to disposal. This console facilitates access to asset data targeted to your role. You can access depreciation values, the current activities for an asset, and any transaction changes. This provides a comprehensive view of the asset to facilitate decision making and coordination with stakeholders throughout the enterprise.
Asset Disposal Console	Use this console to evaluate assets for disposal, determine the disposal method, assign assets to a disposal process, and update your inventory.