Sustainability & Risk/ Emergency Preparedness / Emergency Response and Recovery Team

Viewing the Recovery Team List and Updating Employee Status

Employee safety is a primary concern for all facilities management teams, especially during a facilities emergency. As a member of the recovery team and responsible for verifying the safety of employees, you can use this task to quickly access information about the employees for which they are responsible and update the system with the status of each employee.

Note: Business Process Owners define recovery team members and the divisions whose employees they must verify. See Creating a Recovery Team List

1. Select the View Recovery Team Call List task
   
2. In the left panel, choose the division for which you are a recovery team member. If you are not sure if you are responsible for a division, consult the Recovery Team Member field of each division.
3. The system lists the employees for the selected division. To see the details of an employee, select it and the right panel displays additional information about this employee.

• For each employee, the system lists emergency contact information, home phone number, and other important information; the recovery team member can use this information to contact employees at home, update their emergency contacts of the situation, check a contingency location, and so forth.
• To update employee status, select an employee and complete the Recovery Status field with an appropriate value to indicate this person's current status. The system provides various values for the Recovery Status field so that you can track the status of employees through all phases of the recovery process.
• No Status -- When your site has completely recovered from the emergency, you can return to this value to indicate a normal, non-emergency status. By default, this field has a value of No Status to indicate that an emergency has not occurred
• "Unavailable" and "Unavailable Temporarily" -- indicate that an employee was affected by the emergency and is not available.
• Available -- For an employee that could have been affected by the emergency, use this value to distinguish between normal, non-emergency status (the No Status value), and an item that is still operational, despite the emergency.
• Available Transient -- The employee is available, but needs to arrive at the site.

Note: This task presents employees in terms of their assignment to a recovery team member. You can also update employee status using the Update Employee Status task ,which is not organized by recovery team.