Space / Back to Work

Set Occupancy and Safe Distancing Targets for Buildings

A first step in the return-to-work plan is to enter your occupancy and safe distancing targets. These targets determine the occupancy capacity of the building and how many people can be brought back to the facility. These targets may be driven by local regulations, such as a government mandate of 50 percent occupancy for office buildings during Phase 1 Reopening.

Use the Set Occupancy and Safe Distance Targets form to enter this information for each building for which you want to bring back employees. These targets are then applied to each floor in the building. This form is available from the Set Occupancy Target button on the Space Console .

Since mandates may vary by region or country, you may wish to set the targets for multiple buildings in the same region at one time. For example. the below image shows selecting the office buildings located in Dallas and setting all of their targets.

targets.png

Procedure

  1. Open the Space Console .
  2. Click the Set Occupancy Target button, located in the upper right corner of the Space Console.
  3. In the Set Occupancy and Safe Distance Targets form, you can use the Smart Search Console to limit the form to show buildings of a certain location, or of a certain use, such as office buildings.
  4. Select the buildings for which you want to set the same target values and click Edit Selected.
  5. In the Edit Selected Buildings form, complete these fields:
    6. Field Description
    Occupancy Target (%) Enter the desired occupancy percentage; this is typically mandated by communities or authorities.
    Safe Distance Target

    This value is used to draw safe distancing circles, as described in Indicate Safe Distancing on the Floor Plan .

    Enter the value that represents the desired radius of the social distancing circle. For example, if workstations should be 6 feet apart, enter 3, and the generated social distancing circles will have a radius of 3 and a diameter of 6.

    You can enter a number with two decimals, such as .75 meters to represent the 1.5 meter requirement in Europe.

  6. Save the form.
  7. The view makes the below building calculations using the Employee Capacity field of the Rooms table ( rm.cap_em ). You can see these in the building's row in the Set Occupancy and Safe Distance Targets form. At the bottom of the form, the view calculates the totals for all buildings. If you have set a restriction using the smart search console, the totals represent just this set of buildings.
  8. In the Space Console's Floors panel, display floors for a building for which you set targets
  9. Use the Fields command to display the Occupancy Target %, Occupancy %, and Capacity Target. Review the Capacity Target field to determine how many staff members you can safely position on this floor.

Note : You can set the AbSpaceHotelling-EnforceFloorCapacityTarget application parameter to limit workspace bookings on any floor at any time to the capacity targets set above. Setting this parameter ensures that when factoring in booked seats, your site will be at or under the capacity target at any given time. See Define Parameters for Workspace Bookings (Hoteling). This parameter, combined with taking rooms off line based on social distancing circles , will ensure that a floor does not exceed capacity and that the seats available on the floor are properly spaced.

Calculations

Building

The view makes these calculations for the building, which are available in the building's row in the Set Occupancy and Safe Distance Targets form.

Field Calculations
Actual Capacity SUM(rm.cap_em) for the building
Capacity Target Occupancy Target % x SUM (rm.cap_em) for all the rooms in the building
Capacity Decrease

This field represents by how many employees the target capacity will be reduced from the actual capacity.

(1-Occupancy Target %/100) % x SUM (rm.cap_em) for all the rooms in the building.

For example:

  • Building A has two open space rooms and one room has rm.cap_em=100 and the other has rm.cap_em = 200
  • You enter an Occupancy Target % of 40
  • Capacity Target = 40/100 x (100+200) = 120
  • Capacity Decrease = (1-40/100) x (100+200)= 0.4 x 300 = 120

Floor

The Floor Panel can present the following:

Field Calculation
Occupancy % Occupancy / Capacity formatted as a percentage rather than fraction.
Occupancy Target % (= bl.ocup_target)
Capacity Target Capacity x Occupancy Target %

Back to

Back-to-Work Occupancy Plan Procedure

Back-to-Work Hoteling Procedure