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Space / Occupancy / Background Data

Setting Employee Capacity for Rooms in Bulk

Note : Space module users can set this using the Foundations / Background Data / Define Room Types task (ab-ess-def_rmtype.axvw). Se e Set a Room's Employee Capacity to One Occupant Based on Room Type (Foundations).

The Employee Capacity field of the Rooms table documents the number of employees that can occupy a room at a given time. You might have a room that houses two desks and therefore can house two employees. In this case, the room would have an Employee Capacity of 2. Similarly, a room with one desk has an Employee Capacity of 1. Storing the employee capacity of a room is important for ensuring that you make the best use of your space and do not have a lot of rooms with excess capacity.

Typically, all rooms of the same room type will have the same capacity. For example, in the sample data, rooms of Room Type OAOFF-OFF1 should house one employee and rooms of Room Type OAOFF-OFF2 should house two employees.

Rather than individually set the Employee Capacity field to 1 for rooms assigned to OAOFF-OFF1, you can apply set a capacity of one occupant to all rooms assigned to the OAOFF-OFF1 room type. To do this, you use the Update Room Capacity by Room Type task.

Note that the task sets the Employee Capacity field of the Rooms table to 1 for all rooms assigned to the chosen room types. Therefore, you would not want to use this action for the OAOFF-OFF2 Room Type, which should house two employees. Likewise, rooms categorized as vertical penetrations, rest rooms, mechanical closets, or meeting rooms should have an Employee Capacity of 0 and are not applicable for use with this task.