IT Asset Manager: Overview
Assets / Assets
Assets / Enterprise Assets
IT Asset Manager: Overview
For assets that IT has primary responsibility for, the IT Asset Manager ensures that the assets adhere to the IT strategic plan, and that the strategic plan matches the enterprise plan. IT also needs basic information for assets that IT supports, but that are owned by other departments. The Enterprise Assets and Assets applications provide comprehensive information that facilitates asset management from the IT perspective:
Having access to this information:
- Ensures that assets and potential acquisitions adhere to your standards and your own strategic plan with details provided by the asset registry and in proposed capital plans.
- Speeds IT work by knowing specifications, contractual requirements, power and cooling requirements, LEED energy certifications, or physical security requirements.
- Clearly defines responsibilities by knowing which equipment is managed by IT and which by the business units, and what the SLA is in case of issue or failure of the equipment.
- Limits impact of issues by knowing which business processes each asset supports.
Tasks available from both Enterprise Assets and Assets
Working from the Assets or from the Enterprise Assets applications, the IT Manager has access to the following tasks:
| Task | Purpose |
|---|---|
| Asset Registration Console | Add single assets sequentially, or generate records for multiple assets in one operation. The application can auto-number your assets if prefixes are used. Use the Search feature to verify if an asset already exists. |
| Manage Asset & Equipment Surveys | If your site uses the Asset & Equipment Survey Mobile App to perform field audits using mobile devices, the facility manager needs to manage aspects of the survey using the Manage Asset & Equipment Surveys console. For example, the manager would need to create the survey, and might need to make changes to the survey or assign a different auditor. |
| Telecom Console | The Telecom console supports inventory data for equipment and connections, in both workplaces and telecom closets. The console records and displays all cable terminations, but does not display network cables. Using this console, you can add equipment and connections, edit inventory, and create reports. You can highlight connected equipment in the floor plan shown in the console. |
| Asset Lifecycle Console | Use this task to manage assets throughout the entire lifecycle from asset acceptance and use up to disposal. This console facilitates access to asset data targeted to your role. You can access depreciation values, the current activities for an asset, and any transaction changes. This provides a comprehensive view of the asset to facilitate decision making and coordination with stakeholders throughout the enterprise. |
| Asset Disposal Console | Use this console to evaluate assets for disposal, determine the disposal method, assign assets to a disposal process, and update your inventory. |
| Manage Equipment and Standards task | Define your equipment standards and enter records for your equipment items. |
| Manage Asset and Equipment Surveys | If your site uses the Asset & Equipment Survey mobile app to perform field audits using mobile devices, the facility manager can manage aspects of the survey using this view. |
Tasks available from Assets only
The following tasks are available for the IT Manager from the Enterprise Assets application only.
| Task | Description |
|---|---|
| View and Edit Software Information | Once you develop an inventory of your data equipment, you may want to document the software installed on each machine, as well as the software that each machine can access through the network. |
| View Software by Standard | Review your software standards and each equipment item using the standard. |
Tasks available from Enterprise Assets only
In addition to the tasks listed in the top table, the Enterprise IT Asset Manager has the following tasks:
| Task | Purpose |
|---|---|
| Create and Edit My Projects | To work with your assets as part of a capital project using the Project Proposal Console, you must first create the project and give it the status of Proposed. |
| Project Proposal Console | Develop proposed projects by adding locations, creating space and asset requirements, viewing project statistics, and managing the project from the Project Dashboard. If you have a license for the Space Planning or Portfolio Forecasting applications, you can link the project to space requirements and portfolio scenarios created there. |
| Reconcile Enterprise Assets | From this task, you can run Archibus connectors to import your equipment data from your other enterprise systems into Archibus, so that you can report on this data in one place, and reconcile the data. |
