Notify Employees of Back-to-Work Information
Back to Work
Notify Employees of Back-to-Work Information
Typically, once a department manager determines the employee who are returning and their phases, the space manager examines the occupancy plan to check that employee seating meets current guidelines. The space manager might need to move employees and place them in new locations, such as moving to a new desk if their current location is too close to other employees. Once the new occupancy plan is final, the department manager can notify employees of the return to work status.
You can use this feature for all types of situations:
- employees retaining their current seat
- employees moving to new seats
- employees who will be booking hotelable rooms on a day-by-day basis
- employees who will be permanently remote
Procedure
- Load the Space / Space Inventory / Department Manager / Mark Employee for Return to Work task.
- As necessary, use the filter to restrict to a select set of employees. For information, see Mark Employee for Return to Work.
- Select the check boxes of a set of employees, and click the Send Email button.
Default message
For each selected employee, the following email message is generated:
E-mail Subject: Your return to work information E-mail Body: Your Department Manager has updated your return to work information. [Employee Name] Department: [Division Code] - [Department Code] Working Remotely? [em.is_remote_worker] Your Work Location is (For on-site employees) Building: [Building Code], [Building Name] , [Building Number] Address: [Building Address] Floor: [Floor Code] , Room: [Room Code] Week-Days in Office: [em.days_in_office] → Do not display this field if empty Return to Work Info: [em.return_to_work_info] Please review the information and let your Department Manager know about any issues.
Configuring the email message
Your site can configure the generated email message if desired.
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Load the System / Archibus Administrator - Application Configuration / Edit Messages view.
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Click on
AbCommonResources. -
The bottom pane displays the workflow rules for back-to-work email notifications.
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Select a workflow rule and enter the message details in the right pane. For details on these options, see Messages table (System Management Help) .
