Assets / Enterprise Assets

Department Asset Manager: Overview

As the Department Asset Manager, you have responsibility for managing assets at the departmental level. You need access to comprehensive information to help you make informed decisions throughout the asset's lifecycle. You might also need access to capital projects that involve planning for acquiring assets your department will use.

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The Enterprise Assets application includes the following tasks to facilitate the Department Manager's work:

  • To work with your assets as part of a capital project using the Project Proposal Console, you must first create the project and give it the status of Proposed.
    • Task Purpose
    Create and Edit My Projects
    Project Proposal Console Develop proposed projects by adding locations, creating space and asset requirements, viewing project statistics, and managing the project from the Project Dashboard. If you have a license for the Space Planning or Portfolio Forecasting applications, you can link the project to space requirements and portfolio scenarios created there.
    Asset Registration Console Add single assets sequentially, or generate records for multiple assets in one operation. The application can auto-number your assets if prefixes are used. Use the Search feature to verify if an asset already exists.
    Equipment Systems Console The Equipment Systems Console presents your equipment assets in terms of their equipment systems and shows the dependencies between assets. Use this console to review equipment systems and their assemblies and components , as well as edit the properties of equipment items.
    Manage Asset & Equipment Surveys If your site uses the Asset & Equipment Survey Mobile App to perform field audits using mobile devices, the facility manager needs to manage aspects of the survey using the Manage Asset & Equipment Surveys console. For example, the manager would need to create the survey, and might need to make changes to the survey or assign a different auditor.
    Asset Lifecycle Console Use this task to manage assets throughout the entire lifecycle from asset acceptance and use up to disposal. This console facilitates access to asset data targeted to your role. You can access depreciation values, the current activities for an asset, and any transaction changes. This provides a comprehensive view of the asset to facilitate decision making and coordination with stakeholders throughout the enterprise.
    Asset Disposal Console Use this console to evaluate assets for disposal, determine the disposal method, assign assets to a disposal process, and update your inventory.