Actual Costs reports
Real Property / Chargeback & Invoicing / Chargeback Administrator
Actual Costs reports
From the Chargeback & Invoicing application, you can generate the Actual Costs for Lease, Building, Property, or Account . You can also view actual costs by division, department, or business unit. This enables you to view the costs available for internal chargeback to these units. Actual costs are approved costs that are used to generate chargeback.
You select the item type you want to work with (leases, building, properties, or accounts), or the internal unit (division, department, or business unit). You then select an item from the list to see all approved Actual Costs associated with it. You can quickly locate items, and see a comprehensive list of costs for the item so that you can evaluate the costs available for chargeback.
When viewing costs by department, the report includes:
- Department Chargeable Area (dp.area_chargable) in the upper panel of the “Department Costs” view
When viewing Actual Costs by Division, the report includes:
- Division Chargeable) Area (dv. area_chargable) in the upper panel of the “Division Costs” view
If you are working with the Archibus Enhanced Global Feature Set , seethe below section of this topic, The Actual Costs by... Reports When Using the Archibus Enhanced Global Feature Set .
The following image shows the View Actual Costs by Lease report with the Smart Search console showing:
The Actual Costs Reports When Using the Archibus Enhanced Global Feature Set
If the Archibus Enhanced Global Feature Set are enabled for your deployment, the View Actual Costs reports shows Total Costs , Base Costs , and VAT Costs for each cost transaction record. This report enables you to review costs in your User Default Currency . These reports are intended for review at the cost transaction level, and therefore, do not require costs in the Budget Currency. For this reason, the Currency and VAT buttons are not available on these reports.
The following fields are shown:
- Amount Income - Base (Payment)
- Amount Expense - Base (Payment)
- Amount Income - VAT (Payment)
- Amount Expense - VAT (Payment)
- Amount Income - Total (Payment)
- Amount Expense - Total (Payment)
- VAT Country
- Currency (Payment) (used for this cost transaction)
- VAT Percent
- VAT Percent Override (if entered for this cost transaction)
- VAT Amount Override (if entered for this cost transaction)
- Exchange Rate Override (if entered for this cost transaction)
See Also
Working with the Cost Wizard When Using the Archibus Enhanced Global Feature Set