Sustainability & Risk / Emergency Preparedness / Background Data

Background Data Overview

As a business process owner, you need to set up key information that will be used be general staff and team leaders during the event of an emergency.

In addition to recording basic data about your facility, you can record recovery team lists, emergency contact lists, and other lists that are vital to quickly responding to, and then recovering from, an emergency situation. As a business process owner, it is important that you keep this data up-to-date so that the accurate data will be available to first responders and emergency response teams that ensure employee safety.

1. Define basic information about your facility. If you have used other Archibus applications, you may find that you have already completed this data.

• Defining Geographic Locations
• Defining Locations (Buildings, Floor, Rooms)
• Defining Organizations
• Defining Companies

2. Record critical system information.
3. Define contacts.
4. Define vendors .
5. Enter employee emergency information.
6. Define an emergency contacts list.
7. Define an escalation contacts list.
8. Create a recovery team list.
9. Establish the folders and document types for a document management system.