Archibus Administrator: User and Security Process
Archibus Administrator: User and Security Process
These resources exist for Archibus administrators concerned with users and security:
- See System Administrator and Archibus Administrator sections of System Management Help.
- See the User Help topic Web Central User's Guide / Archibus Administrator - User and Security / Overview .
The System / Archibus Administrator - User and Security process is organized as follows:
License Management
Use these tasks to obtain information about the version of Archibus, the version of the database, current license usage, and current users:
- View Program Information and License Usage
- View Users Logged Into Archibus
- View Notification Log
- View Data Events Log
- View Database Revision Number
Security Groups and Roles
With these tasks, you:
- establish application-level security (assigning users to security groups, and assigning security groups to processes and roles). A user can be assigned to only one role, but that role can include up to ten security groups. See Introducing Archibus Application Security
- manage role-based security, passwords, and user management for all users – Web Central users, CAD, BIM, and Smart Client users. You can edit the centralized group, role, user, and security assignment information from either Web Central or the Smart Client.
The tasks are:
| Task | Description |
|---|---|
| Add or Edit Security Groups | Create security groups that determine to which Archibus information a user has access. Security groups can control the Navigator entries a user can see, as well as the database fields a user can view and edit. For example, you can establish that only users in the Finance security group can view and edit the fields in the Employees table holding salary data, and only users in the Finance security group have access to the Analyze Finances application of the Building Operations domain |
| Add or Edit User Roles |
Run this task to add new user roles, or edit existing ones . |
| Assign Security Groups to Roles | Assign security groups to user roles. A user can be assigned to only one role, but that role can include up to ten security groups |
| Assign Processes to Roles or Users | Run this task to determine the Navigator entries (processes and roles) for a particular user |
User Management
| Task | Description |
|---|---|
| Add or Edit Users | Run this task to add or edit information for new users |
| Edit My Favorites List |
Users may wish to put frequently-used tasks on a favorites list so that they can easily access them without drill down through the Navigator |
| View Users and Processes | View a list of all users and the applications and processes to which they are assigned. The screen is initially sorted by User Name, but you can change the sort to application or process |
| View Users by Process | Select an application and then a process to see the users assigned to it |
|
Create User Identities from Employee Synchronize Users and Employee Identities |
The Archibus Users table and the Employees table both hold information about Archibus users. Use these tasks to synch your user and employee data and set up email addresses to support the system's automatic email notification features |
|
Change Password Encoding Reissue Password Wizard Encrypt Passwords in Configuration Files |
See Password Encoding Overview and Reissue Password Wizard |
Required Skills
To make these types of changes, Archibus administrators should:
- be proficient in using the System / Archibus Administrator- User and Security views in Web Central and Smart Client.
- understand their site’s needs so that they can configure the program accordingly
- understand their site’s security needs so that they can configure the security features