Sustainability & Risk / Compliance / Objectives

Compliance Program Manager Tracking and Analyzing Compliance Programs and Requirements by Location

Objective

Organizations often span geographic areas that have different regulations and requirements. In this situation, you would need to add location information to track and assess compliance by specific geographic location, such as the country, region, state, or city where the regulation applies.

Compliance programs might apply to certain locations and not others. For example, if a particular building has accessibility issues, it would need an accessibility program, while another location might not have these issues. In this case, you might need to know the property, building, or site for the program.

For requirements that involve specific equipment assets or employees, you might need to know the specific employee or equipment asset the requirement applies to. Knowing the exact location enhances your ability to evaluate and follow-up if deadlines are not met.

For these reasons, the Compliance Program Manager needs location information associated with regulations, compliance programs, and requirements to better track and analyze events for the requirements.

Solution

The Archibus Compliance application enables you to enter location information to the level of detail needed. For example, if a requirement is to perform an accessibility room survey, a room location can be added to the requirement for each room requiring the survey. You select location information from hierarchical lists that simplify data entry.

The application enables you to bulk assign locations to multiple regulations, compliance programs, or requirements at one time. Alternately, you can add location information for a specific regulation, program, requirement. When you define locations, you can optionally add specific documents, communication logs, events, or violation information for the

location.

Having location information entered for regulations, compliance programs, and requirements enhances your reporting capabilities. For example, you can generate the Compliance Programs Map report to show summary information for your compliance efforts from the Country to the Building level.

Procedure

Enter location information

After entering information for regulations, compliance programs, and requirements, you can add location information for theses compliance items.

  1. Do one of the following:
    1. Bulk assign locations to regulations, compliance programs, or requirements using the Manage Compliance Locations task. This is the quickest way to make location assignments when regulations and programs have multiple locations. Making Bulk Location Assignments and Updates.
    1. Select a regulation, compliance program, or requirement, and add location information for it. You can do this at the same time that you create the record, or you can do it at a later time when the information becomes available. See Adding and Editing Locations for Compliance Records .
  2. Optionally, manage locations by adding documents, communication logs, violations, or events for locations. For example, attach a document of the inspection results for the location, or a communication log with notes about an event that did not occur on time at a location. See Managing Locations .
  3. Optionally, add violation information for a location so that you can track fines by the locations where the fine was incurred. See Managing Violations.

Analyze compliance by location

After entering location information, you can run the following operational reports:

  • Compliance by Location
  • Compliance by Location Drill-Down

See Operational Reports: Overview.

You can also run the following management reports:

  • Compliance Program Count by Compliance Level and Location
  • Regulation Count by Regulation Rank and Location
  • Compliance Requirement Count by Compliance Level and Location
  • Compliance Programs Map
  • Compliance Violations Map

The following image shows the Compliance Programs Map report with a tooltip giving summary information for a site:

compliance_program_map.jpg

See Management Reports: Overview.