Portfolio Summary When Using the Archibus Enhanced Global Feature Set
Portfolio Summary When Using the Archibus Enhanced Global Feature Set
If you are using the Archibus Enhanced Global Feature Set , the cost fields in the Portfolio Summary reports and charts exclude VAT Costs as these reports are intended for internal analysis for which VAT external payments are not relevant. Portfolio Summary cost and area fields are from the Property, Building, Suites, and Ownership Transaction tables, rather than from the Costs transactions tables that Cost Administrators use when entering cost transactions. Costs in the tables used by Portfolio Summary do not track the details needed for audit trails, such as conversion factors and dates of conversion rates.
If you are using the Archibus Enhanced Global Feature Set , the Portfolio Summary cost fields are shown in your User Default Currency , and area fields are shown based on the User Display Unit of Measure field (Metric or Imperial) entered in your User Profile. This enables any user to evaluate these purchase and sale amounts in their local currency.
The following table shows the cost fields in the Portfolio Summary reports:
| Portfolio Summary Report | Cost Fields |
|---|---|
| Portfolio Summary Dashboard |
Net Capital Cash Flow = Purchasing Cost minus Selling Costs for Portfolio, Land, Building, Structure by City |
| Portfolio Investments | Purchasing Costs |
| Portfolio Sales | Selling Costs |
| All Ownership Transactions | Purchase Price, Selling Price |
| All Properties and their Book Values | Value – Book, Value – Market |
| All Buildings and their Book Values | Value – Book, Value – Market |
| Portfolio Summary Net Capital Cash Flow by Location | Purchasing Cost minus Selling Costs : |
| Manage Buildings by Location | Purchasing Cost, Value – Book, Value – Market |
| Leases and Suites by Building | Value – Book, Value – Market, Cost Purchase |
Converting Costs to the User Default Currency
The application converts these cost fields from the Budget Currency to the User Default Currency using the exchange rate closest to the date specified for the cost field (Date Book Value Assessed, Date Market Value Assessed, Date Purchased, or Date Sold). If the date of the cost is not entered, then the application uses the most recent exchange rate entered for the User Default Currency.
About Adding Costs
The Portfolio Summary process includes the Portfolio Edit Wizard task that enables you to enter cost fields. These fields should be entered in the Budget Currency. Therefore, if your user Default Currency is the same as the Budget Currency, you are able to edit these costs fields. If not, these costs are read-only to prevent errors in data entry. Therefore, if your User Default Currency is different than the Budget Currency, you are not able to edit costs fields using the Portfolio Summary's Portfolio Edit Wizard task.
See Also
For a description of the Portfolio Summary process, applicable to all deployments, see Portfolio Summary.