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FlexiDesk sheet

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The FlexiDesk sheet is optional and only relevant to Condeco personal space booking solutions. This sheet can only be uploaded after your User Data Collection sheet has been uploaded to your Condeco cloud.

The Fixed and Flexi sheets require user data to be entered, so these sheets can only be uploaded after your User Data Collection sheet has been uploaded to your Condeco cloud at the end of the build process. Condeco will upload the Data Collection Sheet a second time to capture the Fixed/Flexi information.

If you only have a small number of fixed and flexi spaces, we recommend adding them to the BookableDesk sheet and configuring as fixed or flexi after your Condeco system has been built

Good to know

  • A Flexi space is similar to a fixed space as it can also be assigned to a user for a specific period and released if it is no longer needed. However, unlike a fixed space, check-in is not automatic. If the user does not check in to the workspace, the booking is bumped.
  • If you have a large number of flexi spaces, complete the FlexiDesk sheet after your user data has been uploaded.
  • Only 'all-day' personal space resources can be set as Fixed or Flexi spaces

Learn more about personal space (desk) resources
Learn more about booking types for personal spaces (bookable, fixed, flexi) 

Enter the data

flexi-01.png
FlexiDesk sheet

Complete the FlexiDesk sheet as described in the following table:

Column color
Column name
Type
Instructions
clipboard_e0bf107b842dadad38c7be2c8b15e7969.png A Country Do not edit Propagates automatically based on the selection in Col C.
clipboard_e0bf107b842dadad38c7be2c8b15e7969.png B Region Do not edit Propagates automatically based on the selection in Col C.
clipboard_e1273d6e81b7c87a74e24ccf44a13ce81.png C Location List Click the drop-down to select the Location. The list contains the Locations added to the Locations sheet Col A.

Important: If the location name is modified on the Locations sheet, it will need to be reselected here.
clipboard_e130b4d2fc524a307ce4da137537f04c3.png D Floor Number Enter data Enter the floor number where the desk is located.
clipboard_e1273d6e81b7c87a74e24ccf44a13ce81.png E Resource Group List Click the drop-down to select the Group that will the booking rules for the desk. The list contains the Groups added to the Groups sheet Col C.

Important: If the group name is modified on the Resource Group sheet, it will need to be reselected here.
clipboard_e130b4d2fc524a307ce4da137537f04c3.png F Desk Name Enter data Enter a unique name for the personal space. We recommend including the location after the name, i.e. a desk in New York could be Desk01-NY.
clipboard_e130b4d2fc524a307ce4da137537f04c3.png F Username Enter data Enter the username of the user you will assign to the personal space.

Condeco does not recommend editing Desk names (Col F) after the subsequent sheets have been started. The upload will fail if Desk names are edited and the new name is not reselected on the following sheets.