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FlexiDesk sheet

 

Eptura Knowledge Center

FlexiDesk sheet

The FlexiDesk sheet is optional and only relevant to Condeco personal space booking solutions. This sheet can only be uploaded after your User Data Collection sheet has been uploaded to your Condeco cloud.

The Fixed and Flexi sheets require user data to be entered so these sheets can only be uploaded after your User Data Collection sheet has been uploaded to your Condeco cloud at the end of the build process.

Most customers only configure a small number of fixed and flexi spaces and in this case, we suggest adding all your personal spaces to the BookableDesk sheet and configuring them as fixed or flexi when your Condeco system has been built.

Large number of Fixed/Flexi spaces?
If you have a large number of fixed and flexi spaces, do not add them to the Data Collection Sheet at this time. Add them to the Fixed and Flexi sheets after your user data has been uploaded. Condeco will then upload the Data Collection Sheet a second time to capture the Fixed/Flexi information.

Good to know

  • Flexi space is similar to a fixed space as it can also be assigned to a user for a specific period and released if it is no longer needed. However, unlike a fixed space, check-in is not automatic. If the user does not check in to the workspace, the booking is bumped.
  • If you have a large number of flexi spaces, complete the FlexiDesk sheet after your user data has been uploaded.

Learn more about personal space (desk) resources
Learn more about booking types for personal spaces (bookable, fixed, flexi) 

Enter the data

flexi-01.png
FlexiDesk sheet

Complete the FlexiDesk sheet as described in the following table:

Column color
Column name
Type
Instructions
clipboard_e0bf107b842dadad38c7be2c8b15e7969.png A Country Do not edit Propagates automatically based on the selection in Col C.
clipboard_e0bf107b842dadad38c7be2c8b15e7969.png B Region Do not edit Propagates automatically based on the selection in Col C.
clipboard_e1273d6e81b7c87a74e24ccf44a13ce81.png C Location List Click the drop-down to select the Location. The list contains the Locations added to the Locations sheet Col A.

ImportantIf the location name is modified on the Locations sheet, it will need to be reselected here.
clipboard_e130b4d2fc524a307ce4da137537f04c3.png D Floor Number Enter data Enter the floor number where the desk is located.
clipboard_e1273d6e81b7c87a74e24ccf44a13ce81.png E Resource Group List Click the drop-down to select the Group that will the booking rules for the desk. The list contains the Groups added to the Groups sheet Col C.

ImportantIf the group name is modified on the Resource Group sheet, it will need to be reselected here.
clipboard_e130b4d2fc524a307ce4da137537f04c3.png F Desk Name Enter data Enter a unique name for the personal space. We recommend including the location after the name, i.e. a desk in New York could be Desk01-NY.
clipboard_e130b4d2fc524a307ce4da137537f04c3.png F Username Enter data Enter the username of the user you will assign to the personal space.

Condeco does not recommend editing Desk names (Col F) once the subsequent sheets have been started. The upload will fail if Desk names are edited and the new name is not reselected on the following sheets.