Book or Request a meeting space
When searching for a suitable space for your meeting, you may be offered meeting spaces you can book straight away and/or meeting spaces whose use is managed by an administrator.
Depending on the booking type for the meeting space, either a Book or Request button is displayed for each meeting space.
Book immediately, no approval required
Self-managed meeting spaces display a Book button.
When the Book button is displayed you can book the space immediately. This type of space is a ‘self-managed’ meeting space. Self-managed meeting spaces are booked on a first-come, first-served basis.
Request a space, approval required
Managed or Allocated meeting spaces display a Request button.
The Request button is displayed when an administrator must approve the booking before it is secured. This type of space is either a ‘managed’ or ‘allocated’ meeting space:
- Managed meeting spaces can be specifically requested for a booking. Meeting spaces in a managed group require approval from a designated approver before the booking is secured. When a managed space is shown as available for a booking, a Request button is displayed. When you request the meeting space, the approver must approve or reject the booking, and an email is sent notifying you of the decision.
- Allocated meeting spaces cannot be specifically requested. Meeting spaces in an Allocated group are assigned by the designated approvers and cannot be specifically selected by the user. When making a booking, you simply specify the date/time, location, and attributes required, and a Request button is displayed. The request is received by a designated approver who allocates a suitable meeting space.