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Quick searches

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When you want to quickly book a personal space for yourself using the web app and you’re not fussy about particulars, such as equipment provided with a personal space, use one of the ‘quick search’ tools described below.

If you do not have access to any personal space booking groups, the search box is not visible on the Today page and the Personal Spaces module is not visible in the web app or the mobile app.

Which quick search tool to use?

Quick search from the Today page on the web app

web_ps_quick_01_02_shift_feb_2025
Book a personal space from the Today page

Some options depend on the type of booking group selected:

  • 'All-day' group (A): Search for a space to book for a whole day (or half a day, depending on your organization's global setup), and use 'Quick book' to instantly book based on your search criteria.
  • 'Hourly' group (B): Search for a space to book for shorter booking periods.
  • Shift patterns (C): Search for a space available for a particular shift.

Learn more: Booking periods

How to search 

  1. The quick search tool on the Today page displays your default location and group settings.
    • Optional: Select a different location and group from the drop-down lists.
    • Optional: Choose a specific workspace type from the drop-down list.
  2. Click the calendar icon in the date field and select the date you want to book a space for.
  3. For hourly and shift booking groups:
    • 'Hourly' group (B): Set the From and To times for the booking.
    • Shift patterns (C): Select the shift you want to find a space for. If booking for the current day, shifts are disabled when the end time has passed.
  4. Depending on the group settings, some or all of the following buttons are available at the bottom of the search tool: Search; Quick book; Floor plan:
    1. Search: Displays a list of suitable workspaces in a popup window. Click Book to the right of the personal space you want to book or click Floor plan to see where it is situated.
      web ps today book 01.png
    2. Quick book: Instantly book a suitable workspace based on your search criteria. ('All-day' personal spaces only).
    3. Floor plan: Shows available workspaces on a floor plan. Hover over a workspace to see more information and click Book. Learn more: View search results on the floor plan
  5. When your booking is confirmed, click OK to return to the Today page.

Booking a space for today? If booking a personal space for the current day in a location that requires self-certification, you must agree to the self-certification statement before your booking is confirmed. Learn more: Self-certification

Booking a personal space on the current day might also check you in automatically. 

Quick Search from the Personal spaces home page on the web app

web ps quick 02.png
Book a personal space from the Personal Spaces home page

Use the quick search tool on the Personal spaces home page when you want to see a list of available personal spaces from all the groups you have access to. You can also view available personal spaces on the floor plan for a specific group (you must select a specific group to use the floor plan). 

Good to know

  • The 'Quick book' option to instantly book a workspace is not available when searching from the Personal spaces home page.
  • You cannot search for shift or 'hourly' personal spaces from the Personal spaces home page.

How to search

  1. Select Personal spaces from the menu on the left to display the quick search tool on the home page.
    • Optional: Select a different location from the drop-down list.
    • Optional: Choose a specific workspace type from the drop-down list to look for.
  2. Select the Date to search.
  3. Click Search to display a list of available personal spaces from all the groups you have access to. Learn more: View search results on the floor plan
  4. Click Book to the right of the personal space you want to book or click Floor plan to see where it is situated.
  5. Your booking is listed on the Upcoming bookings tab displayed below the quick search tool.

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Book a personal space using the Quick Search tool on the home page

View search results on the floor plan

Available personal spaces from the selected group and floor can be viewed and booked from the floor plan.

  1. Click the Floor plan button from one of the Quick Search tools as described above.
  2. If a group isn't already selected, the main floor plan for the floor is displayed showing the groups you have access to. Click a group to open the floor plan for that group.
  3. The positions of personal spaces belonging to the group are displayed on the floor plan and color-coded icons indicate availability.
    key - ps search may 24.png
    Symbols on the floor plan indicate availability
  1. Hover over personal spaces to display more detail, such as the attributes available with the space. Click Book to book a particular personal space.
  2. Your booking is confirmed! Click OK.
  3. Your booking is listed on the Upcoming bookings tab displayed below the quick search tool.

Learn more: Floor plan