Booking Grid
About the Booking Grid
The Booking Grid displays all bookings for a Day, Week, or Month. The booking grid is filtered by Location and Group and can be further filtered by Workspace type.
Vertical day as viewed by an administrator
Filter
Select the Location and Group and optionally select a Workspace type. Only the Locations and Groups you have permission to view are available.
To view multiple Groups at the same time use the Advanced Booking Grid. Learn more about the advanced booking grid
Calendar
The date is displayed in the banner below the filter.
Use the left and right arrows to move forward and backward through the calendar and click Today to return to the current day. Click the date to view the calendar and select a date.
Grid views
The booking grid can be viewed by Day (horizontally or vertically), by Week, or Month and initially displays the Location and Group set as default in your profile.
Click View to change the grid view.
Daily views
The horizontal and vertical daily views display a specific Group of meeting spaces for a whole day.
- The capacity of the meeting space and video conference capabilities are shown as an icon underneath the space name.
- Information about the booking, such as the title, host, and services is visible on daily views. These can be customized by an administrator.
- You can move, copy or delete bookings from the daily grids (some restrictions apply).
- You can change the status of a meeting, such as setting it to in-progress or close a meeting that finished early.
Vertical day as viewed by an administrator
Horizontal day as viewed by a user
Weekly view
The weekly view displays a holistic view of a Group or a meeting space for the whole week.
- Weekly and monthly views can show all meeting spaces in the Group, or be filtered to show an overview for a specific meeting space.
- Box color and bar color can indicate either the booking type or booking status.
- When filtering by meeting space, available slots will be shown in between current meetings which allow the booking form to open at the selected time. When all meeting spaces are shown, the Book + button opens the booking form at the start of your business day, and the first meeting space listed in the Group, so be sure to change this to your requirements.
Weekly view filtered by a specific meeting space
Monthly view
The monthly view displays a holistic view of a Group or a meeting space for a whole month.
- The monthly view can show all meeting spaces in the Group, or be filtered to show an overview for a specific meeting space.
- Box color and bar color can show either the booking type or booking status.
- The Book + button opens the booking form at the start of your business day. If no meeting space is selected on the grid, the first meeting space listed in the Group is displayed so be sure to change this to your requirements.
Meeting room booking grid monthly view
Box and bar color-coding
The booking grid can be customized to your needs. Click the three dots at the top right of the booking grid to set the box and bar colors to show either the meeting status or the type of booking. You can also adjust the text size here.
Booking status color-codes
| Color | Meaning |
|---|---|
| Red indicates a meeting is in progress. | |
| Amber indicates a booking request is pending approval (for managed groups). | |
| Green indicates a confirmed booking. | |
| Grey indicates a booking is closed. |
Booking type
Booking types and color codes are configured by your administrator and can vary for each Group.
The default booking types in Condeco are Internal and External but the names (and color-coding) are fully configurable by your administrator.
The booking type is selected on the General tab of the booking form when making a booking.
Box color indicating booking type and bar color indicating booking status
The box color is always grey for bookings a user cannot edit.