2025 May Microsoft 365 Integration Release

Improvements to event location details

We have improved the way that location information is shown in an Outlook event for Exchange mapped rooms and now only the details from the Exchange room is shown.

Previously, both the location information from the Exchange room and the Condeco meeting space were displayed in the event's location field. 

Benefits

• Removes duplication of room details in the location field. Showing information from both resources causes unnecessary duplication in the location field. 

• Prevents unnecessary updates to the calendar appointments. Adding the Condeco location triggers an update to be sent from the event to the attendees, causing confusion. It can also prompt a double acceptance of the Exchange room calendar.

• Improves migration experience for Exchange Sync customers. By removing the Condeco location string, migrated appointments do not trigger an unnecessary update to attendees.

We recommend that additional room information, such as the building and floor, is configured in Exchange, so the attendees can see extra details when they hover over the location.

Note: Condeco-only meeting spaces (i.e. rooms not linked to an Exchange room) are unaffected and will continue to show the location information in the event.

Enhancements and general maintenance

General maintenance

ID	Description
IN-20073	Setup and clean down time were removed when a booking was created in Condeco, in meeting spaces mapped to Exchange rooms. This has been fixed.
IN-20325	We fixed an issue causing auto subscriptions to fail when an email address was written in camel case.

Switch to Nested App Authentication

As announced to customers in January and March 2025, and in line with Microsoft's guidelines, we are switching to Nested App Authentication (NAA) from Exchange Online tokens. Customers who have granted consent in advance of this change will see no change, however any customer who has not yet granted consent will see the following popup when they open the Condeco Outlook add-in:

If an Exchange admin opens the Condeco Outlook add-in, they can select the option to Consent on behalf of the organization.

Note: This change affects only the Condeco Outlook add-in. Bookings between Microsoft Outlook and Condeco will continue to synchronize even if consent is not granted.