✨Intelligent booking for personal spaces

When your status changes to 'in the office'

The following factors are intelligently weighted to find the best space when your status changes to 'in the office':

• The workspaces you book most regularly.
• Where your team members are sitting and how many are booked in the same area (based on the position of personal spaces on the floor plan).
• The preferences set in your user profile, such as dual monitors, accessible desk, etc.

When creating a team day

The following factors are intelligently weighted to find the best spaces when creating a team day:

• Workspaces in the booking groups that you most regularly use are prioritized.
• Empty banks of workspaces providing the right number of spaces are prioritized.
• If a bank of workspaces is not available, then workspaces in close proximity to each other are selected.
• Workspaces are only selected from a group that has enough capacity for the number of team members selected for the team day.

Learn more: Team day invitations

When your status changes to 'in the office'

Provided your working status was not previously changed manually to 'working remotely' or 'not working', the following scenarios change your working status to 'in the office' and trigger a workspace to be automatically booked for you:

• Changing your status from the Condeco web app:
  When your status is changed to 'in the office' from the web app, a message is displayed at the bottom of the 'Change Status' window, advising that that Intelligent booking is enabled and that a space will be booked at the selected location (if available). You can change your status from the Today page, via 'Your team', or from the in-office schedule in the user profile.
  
• Changing your status from the Condeco mobile app:
  When your status is changed to 'in the office' from the mobile app, a message is displayed confirming a workspace has been booked for you. You can change your status from the Today screen or the Calendar.
  
• Booking a 'non-working space': 
  Your status might automatically change to 'in the office' when booking certain workspace types that are not a space to work, such as parking spaces or lockers. (If booking multiple dates, a personal space is only booked on the first date). Admins can set if a workspace type sets a status as 'in the office' or not. Learn how: Workspace types for personal spaces
   
• Meeting host:
  Your status is automatically changed to 'in the office' when you are set as the host of a meeting space booking.
   
• Access Control System:
  Your status is automatically changed to 'in the office' if your organization subscribes to Eptura Visitor and you enter the building using the integrated Access Control System (ACS).

In any of the scenarios above, a personal space is booked for you if Intelligent booking is enabled in your user profile. Learn more: Your profile and settings

When creating a team day

When creating a team day for you and your team members, the colleagues that you invited to your last team day are automatically selected. You can deselect colleagues and select others, as appropriate. When you have selected the team members you want to invite, intelligent booking automatically selects the best available workspaces on the floor plan. You then have the opportunity to change the selections before reserving the workspaces for your team day.

Learn more: Team day invitations