Floor plan
When booking personal spaces from either the Quick Search tools or from the Book a Personal space page, you can locate and select a personal space to book directly from the floor plan.
Depending on the type of personal spaces group selected, the floor plan displays either 'all-day' personal spaces (bookable for whole or half-days, depending on your organization's configuration) or 'hourly' personal spaces (bookable for shorter periods). Learn more: Booking periods for personal spaces and meeting spaces
The floor plan shows the availability of personal spaces for the selected date ('all-day' group selected) or for the selected time period ('hourly' group selected).
If your organization has half-day (AM / PM) bookings enabled, see the example below to view how a floor plan indicates availability when a 'all-day' group is selected.
Hover over personal spaces to display more detail, such as the attributes available with the space. Booked spaces display the user's name (unless their visibility is hidden) and key workers who have been assigned a role, such as a fire marshal or first aider, display the role icon next to their name.
Key worker roles
When searching for a key worker using the 'Find your team' search in the Your team menu, colleagues assigned with the selected role display a blue GPS icon (Selected colleague) on the floor plan. Hover over the icon to display they key worker's name, booking, and icons representing the key worker role(s) they are assigned.
Key worker icons: Fire Marshal; First Aider; Mental Health First Aider
Learn more: Key worker roles
Color-coding
The positions of personal spaces managed by the booking group are displayed on the floor plan and color-coded icons indicate availability. The floor plan indicates the availability status of personal spaces.
- Spaces available to book are green:
- Available: Available spaces are green.
- Meets all attributes: Spaces available to book that meet all selected attributes are green with a white star.
- Booked spaces show the initials of the person who has booked the space (unless their status is hidden):
- Colleague: Initials in a gray circle indicate colleagues who are not members of your team.
- Team member: Your team members' initials display their assigned color, making them easy to find on the floor plan. (Condeco automatically assigns a color to each colleague from a range of 10 colors, based on the last digit of the UserID).
- Your booking: Your booked space. Your initials are displayed in white in a dark blue circle.
- Selected colleague: When you search for a colleague or a key worker, their booking displays the GPS symbol in a blue circle.
- Hidden: Spaces booked by colleagues who have hidden their availability display a black 'user' symbol in a light gray circle.
- Fixed space: Spaces permanently assigned to colleagues who have hidden their availability display a white 'user' symbol in a dark gray circle. Otherwise, initials are displayed as per the Team member/Colleague icons described above.
- Closed or Awaiting cleaning: Spaces not available to book are gray.
When half-day (AM / PM) bookings are enabled
If your organization has configured AM and PM bookings for personal spaces, the icons are divided in half (AM on left / PM on right), and only the initial of the user's first name is displayed on booked spaces.
Example of floor plan when half-day bookings are enabled and an 'all-day' group is selected.
Hover over a space to display more details, such as the user's full name and the attributes available with the space. Key workers who have been assigned a role, such as a fire marshal or first aider, display the role icon next to their name on the card.
