Locations

Create a new country

1. Navigate to Application Setup > Locations.
2. Note that the Country may be opened automatically if you have one (and only one) already created. To go back to the Country field, click the Country name in the navigation menu.
   
3. Click Add New Country to open the country form.
   
4. Refer to the table below to complete the fields for the new country.
   
   

   Location Admin	Description
   Country	Enter the name of the country.
   Country Code	Enter the shortcode for the country. i.e. UK or USA.
   Currency Symbol	Click the drop-down to select the currency symbol.
   Other pls specify	If the currency symbol is not listed, you can enter it here.
   Currency Code	This field automatically updates when the currency symbol is entered.
   International calling code	Enter the telephone country code.
   Time format	Click the drop-down to select the time format users will see in the search. 12-hour clock or 24-hour clock. For 12-hour clock, tick to display AM / PM indicators.
   Short date format	Click the drop-down options to select the country’s short date format, including the desired separator. i.e. date/month/year.
   Long date format	Click the drop-down options to select the country’s long date format. Include separators if required or select a space as the separator.
   First Day of Week	Click the drop-down and select either Sunday or Monday as the first day of the week.

5. Click Save.

Edit an existing country

1. Navigate to Application Setup > Locations.
2. Click the drop-down and select the country from the list.
3. Click Edit country details to the right of Add new region.
   
4. Refer to the table above to edit the country fields.
5. Click Save when done.

Next step

Now add a new region and location for the new country. See below.

Before you start

Before you can create a region and location, you need a country. Learn more: Create a new country

Create a new Region and Location

1. Navigate to Application Setup > Locations.
2. Click the Specify a country drop-down and select the country for the new region. If you only have one country configured in Condeco, skip to the next step.
3. Click Add New Region.
4. Enter a name for the new region and click Save.
5. Click Add New Location or select an existing location to open the location form.
6. Refer to the table below to complete the fields for the location.
   

   Location fields	Description
   Location Name	Enter a name for the location.
   Status	By default the location is Open. Click the button at the bottom of the form to mark the location as Closed.
   Type	Select Office Space.
   Address	Enter the location’s address.
   Email	Enter the email address the location will send emails from.
   Visitor Direction Email	Click to configure an email template for visitors.
   Asset URL	Enter the URL for your Eptura Asset instance (if subscribed). Enables resource issue reporting from Condeco to Eptura Asset. Learn more: Report issues with resources to Eptura Asset
   Time Zone	Select the time zone. Condeco will automatically adjust for daylight savings time.
   Floors	Type the number of floors above and below ground at the location.
   Define floor names	It is best practice to apply a floor name for each floor. Click to define your floor names. If no other names are obvious, we recommend 1=First or 1st, 2=Second or 2nd, etc.
   Geolocation	Enter the latitude and longitude coordinates for the location. Required for proximity-based check-in. Learn more: Proximity-based check-in
   No Attendees meeting space Booking	If ticked, the Attendees tab is disabled on the booking form for the location.
   Mandatory cost center override	Tick to allow users to override the default cost center at this location. Only valid if the cost center on the booking form is mandatory.
   CC Payment and Cost Code Enabled	Enable credit card payments and cost codes for the location. Contact support for more information.
   All Floors on Grid	Tick to display group resources for all floors on the booking grid.
   Enable self-certification of users	Tick to enable self-certification at the location. If enabled the field will expand for you to enter the text for the self-certification conditions users will be required to confirm, and the text to display when a user is unable to agree to the conditions. Learn more: Self-certification
   Additional information	You can save information for other administrators about the location configuration here.
   Groups	Move groups to the right-hand box to include them in this location. If this is a new installation, you may not have created any groups yet. Learn more: Groups

7. Click Save.

Edit a Region name

1. Navigate to Application Setup > Locations.
2. Click the Specify a country drop-down and select the country that contains the region.
3. Click the Region drop-down and select the region.
4. Click Edit region details to the right of Add new location.
   
5. Edit the region name and click Save.
   

Edit an existing Location

1. Navigate to Application Setup > Locations.
2. Click the Specify a country drop-down and select the country that contains the region.
3. Click the Region drop-down and select the region.
4. Click the Location drop-down and select the location to edit.
5. Refer to the table above to complete the fields for the location.
6. Click Save when done.

Deleting Regions and Locations

It is important to delete all bookings in a location before deleting the location. Similarly, it is important to delete all locations contained in a region before deleting the region. Failure to do so may cause errors in the database.

Next step

Create groups to manage the resources at the location. Learn about groups