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Eptura Knowledge Center

In-office schedule and visibility settings

View and change your in-office schedule and visibility settings, enable or disable Intelligent booking, and view your team assignment, from the In-office schedule tab

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Open your user profile from the top menu bar in the Condeco web app

Click your initials from the top menu in the Condeco web app to view and edit your details and space preferences. Some options depend on your organization’s setup.

About the In-office schedule profile page 

Your in-office schedule is displayed in a month-view calendar. Icons on each date indicate if you are working remotely, from the workplace, or are not working.

The last three months of your schedule are visible and you can set your schedule up to two months in advance.

From your in-office schedule, you can:

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Show or hide your visibility (A)

Choose to show or hide your in-office status and the locations of your booked workspaces from your colleagues on the 'In-office schedule' tab. Enable or disable Allow colleagues to see my status and personal workspace locations (A) to show or hide your visibility. Click Save to save your preference.

When visibility is enabled, colleagues can see your in-office status from the Find a colleague option on the web app or Your team on the Condeco mobile app. If your organization has integrated Condeco with Microsoft 365, your in-office status is also visible from the Condeco Teams app.

Enable or disable Intelligent booking (B)

Tick Book a workspace for me when my status changes to 'in the office' to enable Intelligent booking and automatically book a personal space when your in-office status is set to be in the workplace.

No option to enable Intelligent booking? Intelligent booking must be set globally for your organization. Learn more: Global settings for personal spaces

When enabled, a personal space is automatically booked for you when:

  • Your status can be set to 'in the office' from the Today page (web or mobile app), via Your team, or on the in-office schedule in the user profile.
  • Your status is automatically changed to be in the workplace when you are assigned as the host of a meeting space booking (unless you have manually set yourself as working remotely or not working on that day).
  • You enter the building using the Access Control System (ACS) and your organization subscribes to Eptura Visitor.

Learn moreIntelligent booking for personal spaces

Set your in-office schedule

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Choose your in-office schedule from your user profile.

Click individual dates on the calendar to change where you are working on that day. The options are: I’m not working; I’m working remotely; I’m at [your default location]; or select 'I’m at a different location' and choose a location from the list.

You can also change your in-office status for the current day from the Today page.

Scenarios that automatically change your in-office status:

  • Booking a personal space automatically changes your status to ‘in the office’ on the booking date.
  • If you are set as the host of a meeting space booking, your status automatically changes to 'in the office' on the booking date (unless you have manually set your status to working remotely or not working on that day).

Note: Canceling a booking does not change your status. Your status will remain as ‘in the office’ until you choose a different status.


Intelligent booking

If Intelligent booking is enabled, Condeco automatically books a personal space when your status is set to be in the workplace. Learn moreIntelligent booking for personal spaces

Team assignments

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View your Team assignment on the In-office schedule tab of your profile

If your organization has assigned you to a team, you can only choose to be in the office on a date that falls on an odd week or an even week number, depending on your team assignment.

The team you belong to is displayed at the top of the In-office schedule tab of your user profile. A lighter color on the calendar (A) indicates the weeks your team is assigned to work remotely. Tap a date to change where you are working. However, on the weeks you are assigned to work remotely, you can only change your status to 'I’m not working'.

The ISO week date system is used to define week numbers.