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BookableDesk sheet

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The BookableDesk sheet is mandatory for booking solutions for personal spaces offering bookable spaces for individual use.

If you do not have a large number of fixed and flexi personal spaces, Condeco recommends adding all personal space resources to the BookableDesk sheet and configuring them appropriately as Fixed or Flexi individually when your Condeco site has been configured. This is because fixed and flexi spaces require user data to be entered, which is not available in Condeco when the DCS is initially uploaded.

Large number of Fixed/Flexi spaces?
If you have a large number of fixed or flexi spaces, do not add them to the Data Collection Sheet at this time. Add them to the Fixed and Flexi sheets after your user data has been uploaded. Condeco will then upload the Data Collection Sheet a second time to capture the Fixed/Flexi desk information.

Good to know

  • A Bookable space is free to be booked by anyone with appropriate booking permissions.
  • The name of each personal space entered on the Data Collection Sheet must be unique (a warning will display if a duplicate name is entered). We recommend including the location at the end of the space name i.e for a desk in New York you could use Desk01-NY.
  • If using Condeco desk booking screens, use a maximum of 12 characters for the space name.
  • You can enter the details for all types of bookable personal spaces on the BookableDesk sheet, not just desks. When your data is uploaded, you can select multiple resources and set the workspace type in bulk.

Learn more about personal space (desk) resources
Learn more about booking types for personal spaces (bookable, fixed, flexi) 

Watch the BookableDesk sheet video to learn how to enter your data, then follow the steps below.

Enter your data

bookable-01.png
Enter all types of personal spaces on the BookableDesk sheet, not just desks.

Complete the BookableDesk sheet as described in the following table:

All columns are mandatory!

Column color
Column name
Type
Instructions
clipboard_e0bf107b842dadad38c7be2c8b15e7969.png A Country Do not edit Propagates automatically based on the selection in Col C.
clipboard_e0bf107b842dadad38c7be2c8b15e7969.png B Region Do not edit Propagates automatically based on the selection in Col C.
clipboard_e1273d6e81b7c87a74e24ccf44a13ce81.png C Location List Click the drop-down to select the Location. The list contains the Locations added to the Locations sheet Col A.

Important: If the location name is modified on the Locations sheet, it will need to be reselected here.
clipboard_e130b4d2fc524a307ce4da137537f04c3.png D Floor Number Enter data Enter the floor number where the desk is located.
clipboard_e1273d6e81b7c87a74e24ccf44a13ce81.png E Resource Group List Click the drop-down to select the Group that will the booking rules for the desk. The list contains the Groups added to the Groups sheet Col C.

Important: If the group name is modified on the Resource Group sheet, it will need to be reselected here.
clipboard_e130b4d2fc524a307ce4da137537f04c3.png F Desk Name Enter data Enter a unique name for the personal space. We recommend including the location after the name, i.e. a desk in New York could be Desk01-NY.

Condeco does not recommend editing Desk names (Col F) once the subsequent sheets have been started. The upload will fail if Desk names are edited and the new name is not reselected on the following sheets.