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Floor plans

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Upload floor plans to enhance the users' booking experience. Users can view personal space and meeting space locations and availability on a floor plan from the web application and on the mobile app.

Good to know

  • The floor plan images must be in either JPEG or PNG format.
  • The recommended maximum resolution is 1080×1920.
  • For best performance, the file should not exceed 2 MB.
  • The file name must not contain any special characters or spaces.

How to upload and configure floor plans

Meeting space and delivery point resources are positioned directly on the main floor plan. Groups managing personal spaces are placed on the main floor plan in the general area where the resources are located. This allows an image of a magnified section of the floor to be uploaded, making it easier to position personal space resources on the floor plan and find the desired space when making a booking. 

  1. Navigate to Application Setup > Floor Plans.
  1. Select the Country, Location, and Floor for the floor plan you are uploading.
    floor plan 05 june 2024.png
  1. Click Upload new floor plan to upload the main floor plan. Select the PNG or JPEG floor plan image and click Open. Any existing floor plan is replaced with the uploaded image.
  1. The floor plan image is displayed (replacing any existing image).
    floor plan 01 june 2024.png
    On the left side of the floor plan, unpositioned resources such as meeting spaces and delivery points, and groups managing personal spaces on the same floor, are displayed.

Only resources located on the floor are available to add to the floor plan. If you can't see your groups, check if they have been added to the location in Location Admin. 

  1. Position resources and groups on the floor plan:
    1. Resources: To position meeting spaces and delivery points on the floor plan, drag each resource onto the floor plan and drop them at their location. Meeting spaces are represented by square icons and delivery points by large round icons.
    2. Personal space groups: Click and drag a group onto the floor plan and drop it at its location.
      floor plan 02 june 2024.png
      1. To position your personal spaces, click Edit group floor plan in the group box.
        floor plan 04 june 2024.png
      2. Select Upload image for.. Web then click Upload new floor plan. 
      3. Select the PNG or JPEG floor plan image to upload and click Open. 

This is the floor plan displayed when users search for personal spaces. You can upload the same floor plan used above or upload an image of a section of the floor.

  1. Drag the unpositioned personal space resources (green circles) and drop them at their locations.
    floor plan 03 june 2024.png

Changes to the floor plan are saved automatically