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Linked meeting spaces

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Link meeting spaces to allow multiple spaces to be booked in a single booking and create a larger space from two or more physically linked spaces.

Create or edit a linked meeting space 

Sign in to Eptura Engage as an Admin with Resource Management access and follow the steps to configure a linked meeting space group. Learn more about admin levels

Linked meeting space 'group': This refers to a set of spaces that are linked together for booking purposes (e.g., multiple rooms treated as one combined space). It’s about the physical or functional grouping of specific spaces and should not be confused with the more commonly referenced 'group' that manages the booking rules and permissions for resources. 

  1. Navigate to Application Setup > Linked meeting spaces to create or edit a linked meeting space group.
    1. Create a new linked meeting space group: Select the Country, Location, Group, and Floor, where the meeting spaces you want to link are located.
    2. Edit an existing linked meeting space group: Select an existing linked meeting space group from the Existing Groups drop-down list (use the filters to refine the list if required). When a linked meeting space group is selected, the location fields are automatically propagated.
  2. The meeting spaces located on the selected floor are displayed.
    app setup linked 01.png
  3. Group name: Enter a name for the linked meeting spaces group.
  4. Click Add to add a meeting space from the list to the linked meeting spaces group - the added space is displayed on the right. Continue to add the meeting spaces that will create the combined space.
  5. Only meeting spaces that are listed consecutively in the list on the right can be linked to create a combined space. Use the up/down arrows as required to move the meeting spaces up and down the list so the spaces to link are next to each other.

Create a larger space from two or more physically linked spaces: You can create a physically linked space from two or more meeting spaces in the linked meeting spaces group, and set the seating style, space capacity, and set up/clean down times for the combined space. The spaces to be physically linked must be listed consecutively in the list on the right.

  1. To create a combined space, select the checkboxes for the meeting spaces to link, from the list on the right. 
    cfg link 02.png
  2. Select the seating styles, combined space capacities, set up and clean down times, for the combined meeting space.
  3. Click Save Information to save the linked meeting space group.