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Make a booking from the booking grid

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Make simple bookings directly from the meeting spaces booking grid using Quick book.

The Quick book feature is available for Condeco Cloud only. 

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Key features
  • When setting a time slot on the grid, the time bar displays the default setup and clean-down times for the meeting space, as well as the from and to time of the booking.
  • Booking details are pre-populated based on the configuration of the application and your profile.
  • Tab between fields using your keyboard.
  • Pressing the Enter key creates the booking.
FAQ
  1. When should I use Quick book?
    Quick book is designed for simple bookings or for when you want to reserve a room and add extra information later using the booking form.
     
  2. Why is Quick Book not appearing for some Groups?
    Quick book can be disabled by your administrator per Group. It may be disabled because additional mandatory information is required for bookings in the Group which would not be captured by the Quick book popup.
     
  3. Why does the booking form sometimes open instead of Quick book?
    When a meeting space has a default setup or clean-down time configured, this may cause an overlap with another booking or the setup time may fall into the past. On these occasions, the booking form will open to provide more flexibility to adjust the booking.
Limitations of Quick book
  • The Quick book tool is available only on the standard booking grid (not the Advanced booking grid).
  • Mandatory custom fields are ignored.
  • Default service items are not added to a booking.
  • If a cost code exists against the host (or requestor) it is added to the meeting, however, entering a cost code is not mandatory.
  • Requestors and hosts must exist and be selected from the lookup.
  • Meeting space messages are not shown.
  • Meeting space costs are ignored.

We recommend the Quick book tool on the booking grid be disabled if any of the above limitations cause a breach of your organization's business rules. The Quick book tool is enabled/disabled individually for each group from the group's application settings. Learn how to configure a group for meeting spaces

How to book a meeting space from the Quick book tool on the booking grid 

To make a new booking from the booking grid, click a free slot and drag your mouse down the grid to select the duration of the meeting. Click anywhere in the selected slots to open the booking form. Learn more about the meeting space booking form

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Complete the booking form and click Request & close for bookings in a managed group, or Book & close for bookings in a self-managed group.