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Workspace types for personal spaces

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Categorize your personal spaces into ‘workspace types’ and enable your users to specify exactly the type of space they need to book when visiting the workplace. Workspace types for personal spaces can be desks, lockers, offices, parking spaces, or any other type of space a user may need to book when visiting the workplace.

Workspace types for personal spaces are further divided between spaces where you work (desk/office etc.) and other bookable spaces (parking/locker, etc.). You can choose to automatically set the user’s working status to ‘in the office’ when specific workspace types are booked.

When booking personal spaces, users can only book 1 of each workspace type for any one booking slot. This means they can book a desk, a locker, and a parking space, for the same day, but cannot add any additional desks, lockers, or parking spaces.

A 'desk' workspace type is available by default, and if no additional workspace types are created, all personal spaces default to the ‘desk’ workspace type.

Create workspace types for personal spaces for single-occupancy spaces booked in half-day or full-day slots (depending on your organization's configuration).

How to create Workspace types for personal spaces

  1. Navigate to Application Setup > Workspace types and select the Personal spaces tab.
    app setup wt 03.png
  1. Click Add workspace type, or click Edit to amend an existing workspace type.
  2. Enter a name for the workspace type.
  3. Tick This is a workspace if the workspace type is a space where users will work (desk, office, etc.). Do not tick if the workspace type is not a space to work, such as a locker or a parking space).

'This is a workspace' option

Use 'This is a workspace' to define the difference between spaces where users work and other spaces, such as lockers and parking spaces. Setting the option has the following outcomes:

  • When finding a colleague, only bookings for personal spaces of a workspace type with the option set are visible. For example, you can see a colleague's desk booking but not their locker or parking space. Learn more: Find a colleague
  • Intelligent booking only books personal spaces of a workspace type with the option set. Learn more: Intelligent booking
  1. Tick Sets user as in-office if you want to automatically set the user's working status to ‘in the office’ when this workspace type is booked.
  2. Select an attribute from the list and click Add. Continue to add attributes as required and click Save when done. 
    app setup wt 04.png

    About attributes

    • The attributes selected for a workspace type can be applied to a personal space of that workspace type when it is created/edited in Resource Admin.
    • Users can specify attributes they need when searching for available personal spaces. 

    Learn more: Attributes for personal spaces

    Removing attributes from a workspace type will also remove the attributes from all resources set as that workspace type!

     

Next step

Now that your workspace types are created, you can create or edit your personal space resources and set them as a workspace type.