Personal space resources

How to create or edit a personal space resource

Sign in to Condeco as an Admin with Resource Management access and follow the steps to configure resources. Learn more: Administrator admin levels

1. Navigate to Application Setup > Resources.
2. Click the Resource type menu and select Personal spaces (all-day) or Hourly personal spaces as required.

3. Click the drop-down lists to filter personal spaces by Location and/or Group.
4. Edit or create a personal space resource: 
   1. Create a new personal space: To create a new personal space, click Add Resource.
   2. Edit an existing personal space: To edit an existing personal space, locate the space in the list or type the name of the space in the search box. Click the Edit icon, or click the Bin icon to permanently remove a personal space.
5. Refer to the table to complete the fields for the resource.

   Personal space fields	Description
   Resource ID	Not applicable when creating a new personal space. The unique value for the personal space. The Resource ID is generated automatically and is only visible on the form when editing a personal space.
   Name	Enter a name for the personal space. The name is displayed when choosing a space to book. We recommend including the location after the name, for example, a desk in New York might be Desk01-NY.
   Workspace type	Select the type of workspace from the list.
   Type Applies to: 'All day' resources only	Select the booking type from the list – Bookable, Fixed, or Flexi. Selecting Fixed or Flexi reveals additional options: Start date: Enter the date the space allocation is to start. Until date: Enter the end date for the space allocation or tick Until Further Notice to assign it for an unlimited time. Assigned to: Click the search icon to open the User Lookup page. User Lookup: Enter a few letters of the user’s first or last name and click Search. Select the user to assign the space to in the results (the name might not be highlighted but the details will appear on the right). Click Select to close the window.
   Status	Indicates if the personal space is open or closed for bookings.
   Group	Select the group to manage the booking rules, etc.
   Location	Select the personal space location.
   Floor	Select the floor where the personal space is located.
   Zone	If zones are configured, select the zone where the space is located.
   QR code value Applies to: 'All day' resources only	The value of the QR code displayed at the personal space used to check availability and book a space, and for checking in. Enable or disable QR scanning for the resource by toggling the Enabled box to the right.
   Vendor	Select the Vendor to manage cleaning services for the space.
   Profile	This field is not in use.
   Cost per half-day Applies to: 'All day' resources only	If applied, costs can be reported with Condeco Reports. Include VAT where appropriate as VAT is not applied separately for 'all-day' resources.
   Costs per day Applies to: 'All day' resources only	If applied, costs can be reported with Condeco Reports. Include VAT where appropriate as VAT is not applied separately for 'all-day' resources.
   Supplier cost per hour Applies to: 'Hourly'' resources only	If applied, costs can be reported with Condeco Reports.
   Cost per hour Applies to: 'Hourly'' resources only	If applied, costs can be reported with Condeco Reports.
   VAT rate Applies to: 'Hourly'' resources only	If applied, costs can be reported with Condeco Reports.
   Wayfinder URI	This field is not in use.
   Business Categories Applies to: 'All day' resources only	If business categories are configured, move the categories the resource relates to, to the right-hand box.
   Adjacent personal space Applies to: 'All day' resources only	Adding information about personal spaces located near each other allows you to see and report who has been sitting close to an employee. A personal space can have up to 10 other spaces marked as 'adjacent'. Learn more: Adding adjacent personal spaces Adjacent personal space settings are not automatically updated when workspaces are moved on the floor plan.
   Space image Applies to: 'Hourly'' resources only	Upload an image of the personal space.  Images must be in JPG or PNG format and the filename must not include any special characters or spaces.
   Floor plan image Applies to: 'Hourly'' resources only	Upload an image of a floor plan that highlights the location of the personal space on the floor. Floor plan images added here are not interactive. To upload an interactive floor plan, see Floor plans Images must be in JPG or PNG format and the filename must not include any special characters or spaces.

6. At the top right of the page, tick the attributes available with the personal space. 
   

8. Click Save when done.