Screen settings and booking rules for meeting room screens

Set the default profile

To change the default profile, click Set as default next to the profile you wish to make default.

Delete a profile

Click the bin icon to the right of a profile to delete it.

Search

If you have several settings profiles, you can use the search box at the top of each list to quickly find the profile you wish to edit.

Rename a profile

1. Click the profile then edit the name in the Name of Setting Profile box.
   

2. Click Next to open the settings page and edit as required.
3. Scroll to the bottom of the Screen Settings page and click Save.

Customize meeting room screen settings and booking rules

Create a new profile: To create a new profile, click Add Room settings from the Screen Settings page. Enter a name for a new settings profile and click Next to open the profile.

Edit existing profile: To edit a profile, click the Name of Settings group from the Screen Settings page and click Next to open the profile.

Select the UI version

By default, the Eptura Room Screens v3 run the new Modern UI. If you have both v2 and v3 room screens installed, you can set your v3 room screens to run the Classic UI to provide a common interface for your users. 

Learn more: Compare Modern and Classic UI

Name of Settings Group

Displays the name of the Screen Settings Profile.

Screens are active on

Condeco screens move to power-save mode outside of the business hours defined in the desk and room settings profiles. You can set the active days and times (business hours) in the Device Hub.

Select the days of the week the screens will be active.

Screens are Active Between

Set the time the screens will be active. Outside of these times, the screens are in power-save mode and the lights and display are switched off. Users can wake up the screens by tapping on the display.

Users need to Authenticate to

Tick the actions that require a user to authenticate using a PIN or presenting their RFID card. If an action is not enabled anyone can complete the action on the screen.

The following actions can be set to require authentication:

• Book
• Start
• End
• Extend
• Delete

Time format

By default, the 24-hour time format is set. To change the display to AM/PM disable the option.

Screen security PIN

Enter a custom PIN for the on-screen setup.

We recommend changing this from the factory default to avoid unwanted tampering with the screen settings.

RFID card types

Select which RFID card types can be registered to use the screen.

The following card types are supported:

• ISO1443A
• ISO15693
• iCLASS
• HID 125KHz

Start meeting on screen

Enable Ask users to check in on-screen to display the CHECK-IN button on the meeting room screen. When enabled, enter the number of minutes in advance of the booking the screen displays the CHECK-IN button (typically 15 minutes).

Tick Cancel booking after … minutes to allow the screen to automatically cancel bookings if not checked in. When enabled, enter the number of minutes to wait for check-in before canceling (typically 15 mins).

Booking Policy

The screens can be set up in different ways to enable or disable booking directly from the screen.

The following options are available:

• Same day and future bookings: Allows users to make bookings for the current day and to book ahead.
• Same day bookings only: Users can only make bookings for the current day.
• Current time only: Users can only book at the current time.
• No booking on-screen: With this setting selected, the screens are for display only – no bookings can be made on screen. An additional option to hide the time bar is also displayed.
  • Hide time bar: When the Hide time bar option under No booking on screen is enabled, no time bar is displayed on the meeting room screen. Only the meeting in progress is displayed.

Default booking title and Default organizer name

Enter the text to display on the screen when making a booking (the default booking title is “Instant Meeting”) and enter a name for the organizer when bookings are made without any authentication (the default organizer name is “Screen Booking”).

Privacy

Choose the privacy settings if required.

The following privacy options for booked meetings can be selected:

• Hide meeting title on the meeting room screen for all meetings.
• Hide meeting organizer on the meeting room screen for all meetings.

Microsoft Teams

When a Teams meeting is associated with a booking, a notification is displayed on the meeting room screen prompting the user to start the Teams meeting in the room, when checking in from the screen.

Tick Disable Microsoft Teams on-screen to remove the option to start the Teams meeting from the screen.

On-Screen Registration

Tick Disable user registration on-screen to disable the option to register from the meeting room screen. When this option is selected, the ‘Register’ button is not displayed on the screen.

Notifications

Tick Receive extend notifications to display the ‘Extend’ button on the screen towards the end of a meeting so the meeting can be extended beyond the original end time. Enter the number of minutes before the end of a meeting the button is displayed. The minimum number of minutes allowed is 5.

Bluetooth Low Energy Beacon

Enable the Bluetooth Low Energy Beacon to allow mobile devices with the Condeco Connect app installed to communicate with the meeting room screen when in close proximity. 

Set as Default

Tick to make this profile the default settings profile.