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Microsoft Outlook Web Access (OWA)

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Eptura Engage for Microsoft Outlook

Before you start

It is important the Eptura Engage Outlook add-in is used with a compatible Microsoft Outlook version and web browser. Learn more about compatibility

Install the Eptura Engage Outlook add-in - Outlook Web Access (OWA)

  1. From Outlook Web Access open the Calendar and click New Event.
    rf-owa-new-event.png
  1. Click the three dots at the top-right of the menu bar and select Get Add-ins.
    rf-owa-addin-2_v1.png
  1. Search for “Eptura Engage for Outlook” and click Add when found.
    rf-app-new.png

When installed you’ll find the Eptura Engage Outlook add-in either pinned to the toolbar or under the three dots menu, when creating or editing an event.

Starting the Eptura Engage Outlook add-in for the first time – Outlook Web Access (OWA)

  1. Open the Calendar in a new window and click New Event.
    rf-owa-new-event.png

When starting the Eptura Engage Outlook add-in for the first time, it’s a good idea to open the calendar in a new window as you will need to access your email when subscribing to Eptura Engage.

  1. Click the Eptura Engage icon on the toolbar.
    coa_owa_icon_2023.png

If the icon is not visible on the toolbar, click the three dots at the top-right and select Eptura Engage Outlook add-in from the list.

  1. When starting the Eptura Engage Outlook add-in for the first time you are prompted to verify your email and set your favorites.
Verify your email

If this is the first time you are starting the Eptura Engage Outlook add-in or previously logged out, you need to verify your email. 

  1. Enter your Eptura Engage URL in the Subscription URL field then click Verify email. Your Eptura Engage URL is in the format [yourcompany].condecosoftware.com
    outlook-add-in-02.png

Your URL may be automatically detected if your organization has implemented the Eptura Engage Microsoft 365 integration. The Eptura Engage Outlook add-in for Microsoft 365 uses the active email address to find the Eptura Engage URL for your organization. This auto-detection is not possible with the Exchange Sync service.

  1. Check your mailbox for the verification email and copy the Access Code.
    rf-copy-access-code_v1.png
  2. Paste the Access Code into the Eptura Engage Outlook add-in and click Verify email. 
    outlook-add-in-04.png

Didn't receive the code? Click the link at the bottom of the screen to resend the code to your email.

  1. When your email is successfully verified, click Get started.
    outlook-add-in-03.png
Set your favorites

After successfully entering the access code and allowing access to your calendar, the Eptura Engage Outlook add-in opens and displays the default location saved on your profile. You can select different Location and Floor preferences and set attributes that you choose regularly when booking meeting spaces. The settings saved as your favorites are selected by default each time you use the Eptura Engage Outlook add-in.

The settings saved as favorites in the Eptura Engage Outlook add-in do not change the default settings stored in your profile.

  1. Select your Location preferences and Preferred floor, from the drop-down lists. If appropriate, select a specific Workspace type to search for. Note that no other workspace types will appear in the search results if you set a specific type.
    add-in start 01.png
  1. Tick Video Conference Unit if you would like it selected by default each time you search for a meeting space.
  2. Click Continue when done.