Close or open meeting spaces
You cannot close or open resources if a closure period is already set for the Location, Floor, or Zone where the resource is located. Learn more: About the closure rule
Closed meeting spaces are not listed in search results when booking meeting spaces, and if Condeco screens are installed, they display ‘Closed’ across the screen.
Condeco Microsoft 365 integrations: Closing a meeting space in Condeco does not currently block the room in Exchange and prevent it from being invited to Exchange calendar events. Therefore, instead of closing a meeting space, we recommend creating a placeholder booking for the duration of the closure, to ensure the calendars are synchronized and the space is not shown as available in Exchange.
How to close or open meeting spaces from Resource Administration
- Navigate to Application Setup > Resources.
- Select the Country.
- Click Resource Type > Meeting spaces.
- To find a specific meeting space, enter at least two characters of its name in the search box.
- To display a list of meeting spaces at the location, select the Location and optionally filter the results by selecting the Group and Floor. Use the drop-down filter on the right to list only open or closed spaces or spaces assigned to a zone.
- To find a specific meeting space, enter at least two characters of its name in the search box.
- Select meeting space(s) and click Set to closed or Set to open.
- Set to closed: Enter the date range to close the meeting space(s) and enter a reason for the closure. Click Set to closed.
- To cancel a closure click Set to open. Enter the reason for reopening the meeting space(s) and click Set to open.
- Set to closed: Enter the date range to close the meeting space(s) and enter a reason for the closure. Click Set to closed.
When closed, bookings are automatically canceled and the users notified by email.
Learn more: Application setup