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Book a personal space for a colleague or a visitor, from the web app

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To book a personal space for a colleague or a visitor, your organization must enable the option to book for someone else. Learn more: Global settings for personal spaces

Book a personal space for a colleague

web ps book coll 02.png

No 'Booking for someone else' option? The option to book for someone else is hidden if the booking group is set to 'Prevent Specific Space Requests'. Learn more (admins): Group administration 

  1. To book for a colleague, start a booking from either Book a personal space or the Booking grid and select the date and time you want to book (available options depend on the type of group selected).
  2. After selecting the date and time, tick Booking for someone else? 
  3. Select Internal.
  4. Enter your colleague's name in the search box and select their name when it appears.
  5. Optional: Select Attributes if required. Learn more: Attributes for personal spaces
  6. Click Search to open the floor plan and select a suitable space. Learn more: Floor plan

When booked, you can view and edit the booking from Your bookings and the Personal spaces home page. Learn more: Your bookings | Personal spaces home page

Book a personal space for a visitor

web ps book vis 01.png

No 'Booking for someone else' option? The option to 'Book for someone else' is hidden if the booking group is set to 'Prevent Specific Space Requests'. Learn more (admins): Group adminstration 

  1. To book for an external visitor, start a booking from either Book a personal space or the Booking grid and select the date and time you want to book (available options depend on the type of group selected).
  2. After selecting the date and time, Booking for someone else? under the calendar. 
  3. Select External.
  4. Enter the visitor's name and contact details.
  5. Tick Email me when they arrive if you want to be notified when they arrive and check-in.
  6. Select Attributes if required. Learn more: Attributes for personal spaces
  7. Click Search to open the floor plan and select a suitable space. Learn more: Floor plan

When booked, you can view and edit the booking from Your bookings and the Personal spaces home page. Learn more: Your bookings | Personal spaces home page