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Book a personal space for a colleague or a visitor, from the web app

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To book a personal space for a colleague or a visit, your organization must enable the option to book for someone else. Learn more: Global settings for personal spaces

Book a personal space for a colleague

web ps book coll 02.png

No 'Booking for someone else' option? The option to book for someone else is hidden if the booking group is set to 'Prevent Specific Space Requests'. Learn more (admins): Group administration 

  1. Open the booking form from either the Book a personal space page or the Booking grid and select the date you want to book for your colleague.
  2. After selecting the date you want to book on the booking form, tick Booking for someone else? under the calendar. 
  3. Select Internal.
  4. Enter your colleague's name in the search box and select their name when it appears.
  5. Optional: Select Attributes if required. Learn more: Attributes for personal spaces
  6. Click Search to open the floor plan and select a suitable space. Learn more: Floor plan

When booked, you can view and edit the booking from Your bookings and the Personal spaces home page. Learn more: Your bookings | Personal spaces home page

Book a personal space for a visitor

web ps book vis 01.png

No 'Booking for someone else' option? The option to 'Book for someone else' is hidden if the booking group is set to 'Prevent Specific Space Requests'. Learn more (admins): Group adminstration 

  1. Open the booking form from either the Book a personal space page or the Booking grid and select the date you want to book for your colleague.
  2. After selecting the date you want to book on the booking form, tick Booking for someone else? under the calendar. 
  3. Select External.
  4. Enter the visitor's name and contact details.
  5. Optional: Tick Email me when they arrive if required.
  6. Optional: Select Attributes if required. Learn more: Attributes for personal spaces
  7. Click Search to open the floor plan and select a suitable space. Learn more: Floor plan

When booked, you can view and edit the booking from Your bookings and the Personal spaces home page. Learn more: Your bookings | Personal spaces home page