Book a personal space for a colleague or a visitor, from the web app
To book a personal space for a colleague or a visitor, your organization must enable the option to book for someone else. Learn more: Global settings for personal spaces
Book a personal space for a colleague
No 'Booking for someone else' option? The option to book for someone else is hidden if the booking group is set to 'Prevent Specific Space Requests'. Learn more (admins): Group administration
- To book for a colleague, start a booking from either Book a personal space or the Booking grid and select the date and time you want to book (available options depend on the type of group selected).
- After selecting the date and time, tick Booking for someone else?
- Select Internal.
- Enter your colleague's name in the search box and select their name when it appears.
- Optional: Select Attributes if required. Learn more: Attributes for personal spaces
- Click Search to open the floor plan and select a suitable space. Learn more: Floor plan
When booked, you can view and edit the booking from Your bookings and the Personal spaces home page. Learn more: Your bookings | Personal spaces home page
Book a personal space for a visitor
No 'Booking for someone else' option? The option to 'Book for someone else' is hidden if the booking group is set to 'Prevent Specific Space Requests'. Learn more (admins): Group adminstration
- To book for an external visitor, start a booking from either Book a personal space or the Booking grid and select the date and time you want to book (available options depend on the type of group selected).
- After selecting the date and time, Booking for someone else? under the calendar.
- Select External.
- Enter the visitor's name and contact details.
- Tick Email me when they arrive if you want to be notified when they arrive and check-in.
- Select Attributes if required. Learn more: Attributes for personal spaces
- Click Search to open the floor plan and select a suitable space. Learn more: Floor plan
When booked, you can view and edit the booking from Your bookings and the Personal spaces home page. Learn more: Your bookings | Personal spaces home page