Book a personal space

Contents

• Find and book a personal space
• Scan QR code to check availability and book

Find and book a personal space

Follow the steps to find and book a suitable personal space from the Condeco mobile app.

Set the search criteria

Find and book a personal space with specific attributes

1. To start a new booking for a personal space, tap Book (A) at the bottom of the screen.
2. Location (B): Your default location is displayed. Tap the options to select a different location if required.
3. If not already selected, tap Book a personal space (C) to expand the option.

4. Booking for (D): You can book for yourself or a colleague (if enabled by your organization). Tap ‘Book for yourself’ to toggle the option and search for a colleague you want to book the personal space for. Learn more: Book a personal space for someone else
5. Workspace type (E): Tap the workspace type you want to book. Available options depend on your organization’s configuration.
6. Attributes (F): If you want your workspace equipped with particular items, such as dual monitors or a docking station, tap Attributes.
   1. Select your preferred options from the list (F). The preferred attributes saved in your Condeco user profile (in the web app) are automatically selected. Available options depend on your organization’s configuration. Learn more: Your user profile on the web app
   2. Tap Done to close the Attributes screen.
7. Tap Continue to move to the next step.

Set the Group and select the date and/or time slot to book

8. Your default group and floor (G) are selected. Tap to change the selections if required. The next screen depends on the type of group selected - either a group managing all-day, hourly, or shift bookings. Learn more: Booking periods

   'All day' group  Tap the date(s) (or AM/PM slot if your organization has configured half-day bookings) on the calendar to book (tap again to deselect). If your organization has limited the number of bookings you can make, your remaining allowance is displayed at the top of the screen (H).

   'Hourly' group  Set the From and To times for your booking (J) and tap the date(s) from the calendar that you want to book (tap again to deselect).  Depending on your mobile device type, the 'From' time you select might round down, and the 'To' time might round up.

   Shift booking group  Tap the shift pattern (K) you want to book (you might need to swipe right and left to view more shift patterns) and then tap the required date(s) on the calendar (tap again to deselect).

9. When the dates and time slots are selected, tap Search to continue.

Search results

10. Available workspaces are displayed as green icons on the floor plan, and a star indicates the workspaces equipped with all the attributes you selected. Condeco automatically chooses a workspace, but you can move around the floor plan and tap any available workspace. The selected workspace is blue (L).
11. Tap List (M) to show available workspaces with the best matches displayed first. If attributes are selected, workspaces meeting all the requirements are indicated with a star. The list and the booking card show all the attributes available with a workspace - you might need to click see all (N) if the number of attributes exceeds 2 lines.
12. When you’ve made your selection, tap Book. Your booking is displayed on the calendar (P).

Scan QR code to check availability and book

If your organization has enabled QR codes, you can check if a personal space is available and book it directly from the space, by scanning the QR code from the Condeco mobile app.

1. When you have identified a space in the workplace you'd like to use, open the Condeco mobile app and tap the QR icon from the top of the Today screen.
2. When prompted, tap Allow Access to allow Condeco access to your camera to scan the QR code. 
3. Position the QR code displayed at the meeting space in the frame on the mobile device, for Condeco to scan.
   1. Unavailable: If the space is already booked, details of the booking are displayed.
   2. Available: Tap Book to book the space. If half-day bookings are configured in your organization, you can choose to book for half-day or whole-day.