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Application setup (group)

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Configure the booking rules and preferences for your hourly personal space group. Set the booking hours, default booking period, advanced booking period, check-in/bump times, etc.

Booking rules and preferences for hourly personal spaces

This article explains the booking rules for hourly personal space resources. For 'all-day' personal space resources bookable in whole/half day slots, see Group application setup for 'all-day' personal spaces

  1. Navigate to Application Setup > Groups.
  2. Select the Country.
  3. Select the Group configured to manage hourly personal space resources.
  4. 'Hourly personal space' is now displayed in the group admin navigation above the 'Select action' menu:
    ps group 02.png
    If not displayed, you have not selected a group configured to manage hourly personal space resources. Click the group name in the navigation to go back a step and select a different group.
  5. From the 'Select action' menu, select Application Setup and refer to the table below to set the booking options for the group.

Booking options

ps hourly 01.png

Booking options
Description

Business hours

 

Start time: Set the earliest time a booking for an hourly personal space resource can start.

End time: Set the time the workplace closes. No bookings can exceed this time, so the last possible booking start time is determined by the default booking period (below).

Include weekends

 

Allow bookings to be created on Saturdays and Sundays.

(This setting might be displayed under 'check-in options' below).
Default booking period Set the default booking period in minutes. Bookings can be made in increments of the default booking period set here. Options are 5, 15, 30, or 60 minutes.

Advanced booking period

 

Set how far in advance a space can be booked or requested. Select zero ( 0 ) to allow bookings to be made for the current day only.

Rollover time: If an advanced booking period is set, then you can set from what time the booking period opens and bookings can be made.
'Create booking' on grid Enables quick booking of hourly spaces from the booking grid. 
Check-in options
Description

Enable check-in

 

Enables mandatory check-in. Spaces are automatically released (bumped) if not checked in.

If enabled, the following options are displayed:

  • Allow check-in up to: Set the number of minutes or hours before a booking starts that a user can check-in
  • Release no-shows after: Set the number of booking periods (as set above) to wait before automatically releasing a space if the user did not check in. 
Include weekends See above.

After making any changes, click Save.

Changes to Application Setup during peak hours might impact performance. We recommend saving changes outside of business hours. Changes might take up to 24 hours to become active.