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Eptura Room Screen App for Condeco

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How to make and manage Condeco bookings from your room screen

In this guide, we discuss how to book and manage meetings directly from the Eptura Room Screen App for Condeco, installed on an Android tablet device.

Making a booking from the room screen

From the room screen, you can book an available meeting space immediately, select a specific start and end time from the timeline, and select a specific date in the current week. The timeline on the left shows availability - green indicates the space is available, and red indicates a booking. An overview of availability is displayed under the meeting space name (Available all day / Available until 1pm, etc.).

If booking options and/or the timeline are not displayed: Your organization may have set limitations for making bookings directly from the screen. Restrictions might only allow immediate bookings or same-day bookings, or you might not be able to make bookings directly from the screen at all. 

Book a meeting to start immediately

When a meeting space is available, you can book it directly from the screen by selecting the amount of time required for the meeting.

  1. Tap the number of minutes you want to book the meeting space for, either 15 mins, 30 mins, or 60 mins.
    1.2 30m pressed.png
  2. If prompted, tap your RFID card (Eptura room screens only) or enter your PIN to authenticate the booking request.
    4.3 authentication required - wave card or pin pad.png
    Eptura room screen v3    		 v3 pin app 01.png
    Eptura room screen app
  3. The meeting space is booked and the booking automatically started.
    1.4 Booking active.png
Book a meeting for a specific date and/or time 

A timeline is displayed minimized at the left of the meeting room screen. Open the timeline to select a time to book the meeting space and tap the calendar button to select a date. You can book a meeting on any date in the current week directly from the room screen.

No timeline? If you do not see the timeline on the left of the screen, your administrator may have disabled the feature and you will not be able to book the meeting space directly from the screen.

  1. If you are making a booking for a future date, tap the calendar/date button at the bottom right of the screen to display the calendar.
    calendar 01.png
  2. Tap the required date to open the timeline for that particular date. You can select any bookable date in the current week
    calendar 02.png
  3. Tap Show timeline to reveal the booking schedule for the current date.
    2.1 available all day.png
  1. Tap the start time for your meeting and tap the end time. Then tap Confirm.
    select timeline.png
  1. If prompted, tap your RFID card (Eptura room screens only) or enter your PIN to authenticate the booking request.
    4.3 authentication required - wave card or pin pad.png
    Eptura room screen v3    		 v3 pin app 01.png
    Eptura room screen app
  2. The meeting is booked and indicated on the timeline.  
  3. booked from timeline.png

Check in to a booking

When you arrive for your meeting, you might need to check in to start the booking.

If you do not start the booking within the check-in period, the booking is bumped and the space becomes available for others to book.

Depending on your organization’s configuration, check in by tapping the check-in button on the room screen, or, if contactless check-in is enabled, simply swipe your RFID card.

  1. Tap Check in to start the booking.
    5.1 Check in.png
  2. If prompted, tap your RFID card (Eptura room screens only) or enter your PIN to check in and start the booking.
    4.3 authentication required - wave card or pin pad.png
    Eptura room screen v3    		 v3 pin app 01.png
    Eptura room screen app

End a booking in progress

When a meeting finishes early, the meeting organizer can end the booking from the room screen to free up the space for others to book.

  1. Tap End booking on the room screen.
    4.2 End booking pressed.png
  1. If prompted, tap your RFID card (Eptura room screens only) or enter your PIN to end the booking.
    4.3 authentication required - wave card or pin pad.png
    Eptura room screen v3    		 v3 pin app 01.png
    Eptura room screen app
  1. The remaining time slot now displays green on the time bar and the meeting space is available for a new booking.
    4.4 Booking ended.png

Extend a booking 

When you need additional time for your meeting and the room is available, the meeting organizer can extend the time slot. Buttons on the screen allow the booking to be quickly extended by 15 and 30 minutes, or you can choose a specific time to extend the booking to.

Bookings can only be extended when a meeting is in progress and the status light is RED. (Status lights are only available with Eptura room screens).

  1. When a meeting is in progress, tap the appropriate button to extend the booking by +15 or +30 minutes. To extend a booking to end at a specific time, tap More.
    3a.1 booking nearly over.png
  1. More: Tap More to reveal the time bar then tap the end time. Tap Confirm to extend the booking.
    3 extend more.png
  1. If prompted, tap your RFID card (Eptura room screens only) or enter your PIN to book the additional time.
    4.3 authentication required - wave card or pin pad.png
    Eptura room screen v3    		 v3 pin app 01.png
    Eptura room screen app
  2. Swipe your RFID card at the center of the display or enter your PIN on the alpha-numeric pad, to book the additional time.
    4.3 authentication required - wave card or pin pad.png
  3. The booking is extended as indicated on the time bar in red.
    3 extend confirmed.png

Delete a booking before it has started

Delete meetings occurring in the future from the timeline displayed on the room screen.

No timeline? If the timeline is not visible on the left of the screen it may have been disabled by your administrator and you will not be able to delete the meeting space booking directly from the screen.

  1. Tap Show timeline to view the scheduled bookings.
    show timeline.png
  2. Scroll to the meeting you want to delete and tap Delete.
    3b delete.png
  3. If prompted, tap your RFID card (Eptura room screens only) or enter your PIN to confirm the deletion.
    4.3 authentication required - wave card or pin pad.png
    Eptura room screen v3    		 v3 pin app 01.png
    Eptura room screen app

Meetings in progress can be ended from the timeline but not deleted.

Learn more

If your organization has Eptura Room Screens v3 installed, refer to: Eptura Room Screens v3 for Condeco user guide

Guides for administrators: