#4 - Set up the Space Module
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Your Eptura Workplace implementation is based on the plan purchased.
The Space Module is used to provide you with accurate, real-time information about your facility space and its usage. The Implementation team will initially import the floor plans and allocate them to the appropriate buildings.
Ongoing Tasks
Now, the Space module is ready next you can learn about how your Space Planners will use it.
- Maintain your Floor
- After your floor plans have been uploaded, you can now set up the floor. This is where your can change the Interior Gross Area and Lease Rentable Area on each floor and you can add markers to show points of interest.
- Pages: 5
- Update the Lease Rentable Area in Space Desktop
- Add building specific data including interior gross area, lease rentable area, rentable area, floor service area, useable area, and assignable area on Admin Mode in Space Desktop.
- Add, Edit, or Remove an Annotations Layer
- Learn how to add annotations to the floor plan as a shape, polygon, or text.
- Add, Edit, or Remove Markers
- Learn how to add markers to the floor plan so your employees can find points of interest. Such as safety equipment or amenities. Also, learn how to organize your markers into groups and how to create a new Marker Icon.
- Add Safety Equipment to the Floor Plan
- Learn how to add safety equipment makers, such as a first aid kit and fire extinguisher to the floor map.
- Add First Responders to the Floor Plan
- Learn how to add your first responders to the floor map such as First Aid Responders or Fire Wardens.
- Maintain your Spaces
- Learn how your Space Planners can update your spaces to change the capacity, make spaces reservable, add an image of the space, and so much more.
- Pages: 2
- Understand Space Types, Classifications, and Groups
- We recommend you review the space types and their classifications to understand which space types will suit your business needs.
- Update Space Details in Space Desktop
- Your Operator or Administrator can update the space details such as capacity, reservable, or an image of the space.
- Maintain your Seating
- Learn how your Space Planners can maintain the employees seat classifications to either Assigned, Hybrid, or Remote which help identify where the employee works.
- Pages: 9
- Understand your Employee's Seat Classification
- Space Planners can maintain the employees seat classifications which help identify where the employee works. The seat classifications are: Assigned, Hybrid, and Remote.
- Understand your Departments and Neighborhoods
- Eptura Workplace gives you seating options to create different seating styles for your employees. You can provide either assigned (fixed) seating for your employees or flexible seating using a neighborhood. Your Space Planners need to make sure your Space Desktop is up-to-date with the allocation and occupancy of your organization.
- Create a Neighborhood Section
- Organizing spaces and members into groups is done in Space Desktop by using neighborhoods. These display on the floor plan and allow Space Planners to visualize the spaces and members. A neighborhood can span many sections of a single floor, multiple floors, and floors within multiple buildings.
- Create a Neighborhood for a Department
- Learn how to create a neighborhood for a department.
- Create a Neighborhood for Multiple Departments
- Learn how to create a neighborhood for multiple departments.
- Create a Neighborhood that spans Floors and Buildings
- Learn how to create a neighborhood that spans multiple floors and/or buildings
- Adjust a Neighborhood Section
- When your organization's departments space needs change and they need more or less space, then your Space Planner can adjust the neighborhood selection to include more or less space.
- Update the Target Ratio
- Learn about the Target Ratios and how to update them for neighborhoods, floor, and a buidling.
- Neighborhoods FAQ
- Read the Neighbourhood's frequently asked questions.
- Set up the Sensor Integration
- Learn how to set up the Sensor Integration in your organization.
- Pages: 2
- Sensor Integration
- Learn about which Sensors Vendors are supported and the implementation steps involved in Sensor Integration with Eptura Workplace.
- Configure Workplace Sensors
- Administrators can, if needed, add new sensors or maintain existing sensor information, including the sensor ID number, location, and vendor.
Quick Start
Employees who have access can use the Space Desktop's Information Mode to: find a person, space, etc; use the floor plan toolbar and legend to explore the visual display to show the Occupancy, Space Types, or Category information; view statistics for a building, floor, or neighborhood.
- Navigate and Search the Space Desktop
- The Space Desktop is used to visualize from the big picture to all the way down to the individual employee. Learn how to navigate around the building list and map, and how to search for a person, space, amenity or asset.
- Pages: 6
- Navigate around the Space Desktop
- Learn how to navigate around the Space Desktop so you will be familiar with the Space tab and the Information tab.
- Find a Person in Space Desktop
- Learn how to find a person and then see their contact details in the Space Desktop.
- Find a Space in Space Desktop
- Learn how to find a space and if it is a conference or meeting room then you can reserve it.
- View and Navigate to a Neighborhood
- Learn how to use the Information panel to view and then navigate to neighborhoods in your building and in other buildings.
- Find a Marker or an Asset
- Learn how to find markers such as safety equipment, first responders, amenities, or an asset.
- View Reservation Heat Map
- Visualize spaces within the Space Desktop to learn which spaces are being utilized by employees and if you want to find a quiet space then you will quickly see which spaces have less employees.
- Use the Floor Plan Toolbar and Legend
- Familiarize yourself with the Floor Plan Toolbar as it gives you the ability to adjust the visual display and print the floor plan. Also the Floor Plan Legend let's you adjust the visual display to show Occupancy, Space Types, and Category information by Color.
- Pages: 6
- Floor Plan Toolbar
- Explore the floor plan and learn about the floor plan toolbar, where you can zoom, move around, display the floor plan in 2D or 3D, or rotate. Additionally, you can print, adjust the text, manage the CAD layers, and measure spaces.
- Print a Floor Plan in Space Desktop
- Learn how to print your floor plan from the Map View or Compact View.
- Floor Plan Legend
- The floor plan legend lets you quickly adjust the visual display to show the floor plan with Color (shows Occupancy, Space Types, and Category information by Color), Markets, or Assets.
- View Occupancy by Color
- You can view the occupancy of the spaces for the building's floor.
- View Space Types by Color
- You can view the space types found in the building's floor.
- View Allocations by Color
- You can view the categories of the spaces for the building's floor. These categories can be define for items, such as: Organization Hierarchy Flexible Space Amenities Conference Room Amenities Employee Type
- View the Space Desktop Statistics
- Learn how to view the building, floor, and/or neighborhood utilization details and statistics.
- Pages: 3
- View the Building details in Space Desktop
- You can show the building's utilization details in the Space Desktop.
- View the Floor details in Space Desktop
- You can show the floor's utilization details in the Space Desktop.
- View Neighborhood details in Space Desktop
- You can show the neighborhood information and see a summary of the neighborhood's area and space types. Additionally, you can see the neighborhood's target ratio statistics and the building and/or floor's target ratio statistics.
Additionally, employees use the Space Desktop's Mode Mode to submit move requests or create a move scenario.
- Use the Move Mode
- Learn how to create scenarios to move, how to submit a move request that can be actioned.
- Pages: 4
- Using Space Desktop in Move Mode
- The Move Mode gives you graphical view of the potential space layouts and let's you create scenarios of different arrangements of occupants and assets. Additionally, you can create a move request for a person or an asset that can be actioned today or scheduled for a future date.
- Create, Append, or Remove a Move Scenario
- Learn how to create, append, or remove a Move Scenario in within Space Desktop and when you are ready the moves can be completed.
- Move a Person to a Space
- You can move a person to another space on the same floor or move them to a space on a different floor. Additionally, you can move a person to the shelf and then move them to another building's floor. The move can be for today or you can schedule a move for a future date.
- Move an Asset
- You can move an asset to another space on the same floor or move them to a space on a different floor. Additionally, you can move a asset to the shelf and then move them to another building's floor. The move can be for today or you can schedule a move for a future date.
If you have sensors in your organization, you will be able to see the sensor utilization on the floor plan.
- Use the Sensor Mode
- Learn how to display sensor utilization information on the floor plan.
- Pages: 2
- Using Space Desktop in Sensor Mode
- Sensor Utilization Analytics enable Space Planners to gain deeper insights into how their space is being used, which enables them to make data-driven decisions to optimize their strategies. This analysis tool makes it easier to view and use the sensor data without using complex data queries or other data science tools.
- View Enhanced Space Utilization Analytics
- Learn how to view the enhanced sensor utilization analytics and how they are calculated by building, floor, and space.