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Eptura Knowledge Center

#4 - Set up the Space Module

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Your Eptura Workplace implementation is based on the plan purchased.

The Space Module is used to provide you with accurate, real-time information about your facility space and its usage. The Implementation team will initially import the floor plans and allocate them to the appropriate buildings.

Ongoing Tasks

Now, the Space module is ready next you can learn about how your Space Planners will use it.

Maintain your Floor
After your floor plans have been uploaded, you can now set up the floor. This is where your can change the Interior Gross Area and Lease Rentable Area on each floor and you can add markers to show points of interest.
Pages: 5
Maintain your Spaces
Learn how your Space Planners can update your spaces to change the capacity, make spaces reservable, add an image of the space, and so much more.
Pages: 2
Maintain your Seating
Learn how your Space Planners can maintain the employees seat classifications to either Assigned, Hybrid, or Remote which help identify where the employee works.
Pages: 9
  • Understand your Employee's Seat Classification
    Space Planners can maintain the employees seat classifications which help identify where the employee works. The seat classifications are: Assigned, Hybrid, and Remote.
  • Understand your Departments and Neighborhoods
    Eptura Workplace gives you seating options to create different seating styles for your employees. You can provide either assigned (fixed) seating for your employees or flexible seating using a neighborhood. Your Space Planners need to make sure your Space Desktop is up-to-date with the allocation and occupancy of your organization.
  • Create a Neighborhood Section
    Organizing spaces and members into groups is done in Space Desktop by using neighborhoods. These display on the floor plan and allow Space Planners to visualize the spaces and members. A neighborhood can span many sections of a single floor, multiple floors, and floors within multiple buildings.
  • Create a Neighborhood for a Department
    Learn how to create a neighborhood for a department.
  • Create a Neighborhood for Multiple Departments
    Learn how to create a neighborhood for multiple departments.
  • Create a Neighborhood that spans Floors and Buildings
    Learn how to create a neighborhood that spans multiple floors and/or buildings
  • Adjust a Neighborhood Section
    When your organization's departments space needs change and they need more or less space, then your Space Planner can adjust the neighborhood selection to include more or less space.
  • Update the Target Ratio
    Learn about the Target Ratios and how to update them for neighborhoods, floor, and a buidling.
  • Neighborhoods FAQ
    Read the Neighbourhood's frequently asked questions.

Quick Start

Employees who have access can use the Space Desktop's Information Mode to: find a person, space, etc; use the floor plan toolbar and legend to explore the visual display to show the Occupancy, Space Types, or Category information; view statistics for a building, floor, or neighborhood.

Navigate and Search the Space Desktop
The Space Desktop is used to visualize from the big picture to all the way down to the individual employee. Learn how to navigate around the building list and map, and how to search for a person, space, amenity or asset.
Pages: 6
Use the Floor Plan Toolbar and Legend
Familiarize yourself with the Floor Plan Toolbar as it gives you the ability to adjust the visual display and print the floor plan. Also the Floor Plan Legend let's you adjust the visual display to show Occupancy, Space Types, and Category information by Color.
Pages: 6
  • Floor Plan Toolbar
    Explore floor plan and learn about the floor plan's toolbar where you can zoom, move around, display the floor plan in 2D or 3D, or rotate. Additionally you can print, adjust the text, and manage the CAD layers.
  • Print a Floor Plan in Space Desktop
    Learn how to print your floor plan from the Map View or Compact View.
  • Floor Plan Legend
    The Floor Plan's legend let's you quickly adjust the visual display to show the floor plan with Color (shows Occupancy, Space Types, and Category information by Color), Markets, or Assets.
  • View Occupancy by Color
    You can view the occupancy of the spaces for the building's floor.
  • View Space Types by Color
    You can view the types of space found in the building's floor.
  • View Allocations by Color
    You can view the categories of the spaces for the building's floor. These categories can be define for items, such as: Organization Hierarchy Flexible Space Amenities Conference Room Amenities Employee Type
View the Space Desktop Statistics
Learn how to view the building, floor, and/or neighborhood utilization details and statistics.
Pages: 3

Additionally, employees use the Space Desktop's Mode Mode to submit move requests or create a move scenario.

Use the Move Mode
Learn how to create scenarios to move, how to submit a move request that can be actioned.
Pages: 4

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