Reserve a meeting space and invite participants

Find and Reserve a Meeting Space from the Floor Plan View

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Let's find and reserve a meeting space from the floor plan view.

1. Navigate to Reservations > Space Availability and the Space Availability screen displays.
2. If you see the calendar view, then click Calendar View and change this to the Floor Plan View.

3. To change the date and time, click the Calendar picker.
4. From the Duration drop-down, select either:

• Part-Day Event - When this is selected, you can select the Start Time and the End Time.
• All-Day Event - When this is selected, the Start Time and End Time display as the Center's hours of operation.
• Multi-Day Event - When this is selected, you can select the Start and End dates for the event.

5. Click the Select Date & Time button.

6. On the floor plan, hover over the meeting space and then click the Reserve Space button.

The Reservation Details screen displays and this is where you can invite the participants to the meeting.

7. Click the Invite Participants button.

8. Enter the participant's name and then click the Invite button.
9. If you are creating a meeting for someone else then you can click the Make Host button to change the host.
10. When you have finished adding the participants, click the Done button.

11. Additionally, in the Reservations Details screen, you have the option to change the date and time, change the space, and add reservation notes.
12. When you are ready, click the Done button and the meeting space is reserved.

Find and Reserve a Meeting Space from the Calendar View

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Let's find and reserve a meeting space from the calendar view.

1. Navigate to Reservations > Space Availability and the Space Availability screen displays.
2. If you see the floor plan view, then click Floor Plan View and change this to the Calendar View.

3. Click the Calendar picker and the Calendar displays.
4. From the Duration drop-down, select either:

• Part-Day Event - When this is selected, you can select the Start Time and the End Time.
• All-Day Event - When this is selected, the Start Time and End Time display as the Center's hours of operation.
• Multi-Day Event - When this is selected, then you can select the Start Date and End Date for the event.

5. Click the Select Date & Time button.

6. If you know the meeting room name browse the listing and additionally you can change the Space Type to narrow the listing.
7. From the listing, click the meeting space you want to reserve.

The Reservation Details screen displays.

The Reservation Details screen displays where you can invite the participants to the meeting.

8. Click the Invite Participants button.
9. Enter the participant's name and then click the Invite button.
10. If you are creating a meeting for someone else then you can click the Make Host button to change the host.
11. When you have finished adding the participants, click the Done button.

12. Additionally, in the Reservations Details screen, you have the option to change the date and time, change the space, and add reservation notes.
13. When you are ready, click the Done button and the meeting space is reserved.