Reserve a Desk

Watch the Video

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Audio: Sound Video Length: 2:33 minutes

Find and Reserve a Desk from the Floor Plan View

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Let's find and reserve a desk from the floor plan view.

1. Navigate to Reservations > Space Availability and the Space Availability screen displays.
2. If you see the calendar view, then click Calendar View and change this to the Floor Plan View.

3. To change the date and time, click the Calendar picker.
4. From the Duration drop-down, select either:

• Part-Day Event - When this is selected, you can select the Start Time and the End Time.
• All-Day Event - When this is selected, the Start Time and End Time display as the Center's hours of operation.
• Multi-Day Event - When this is selected, you can select the Start and End dates for the event.

5. Click the Select Date & Time button.

6. On the floor plan, hover over the meeting space and then click the Reserve Space button.

The Reservation Details screen displays.

7. This gives you the choice to:

• (A) You an change the space.
• (B) You can change the date and time of the reservation.
• (C) If you see on the screen the Change Host button, then this lets you create a reservation for someone else. This will only display if you have the Operator, Administrator, or Site Administrator role.
• (D) Enter reservations notes.

8. When you are ready, click the Done button and the meeting space is reserved.

Find and Reserve a Desk from the Calendar View

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Let's change the view and reserve a desk from the calendar view.

1. Navigate to Reservations > Space Availability and the Space Availability screen displays.
2. If you see the floor plan view, then click Floor Plan View and change this to the Calendar View and the view displays.

3. Click the Calendar picker and the Calendar displays.
4. From the Duration drop-down, select either:

• Part-Day Event - When this is selected, you can select the Start Time and the End Time.
• All-Day Event - When this is selected, the Start Time and End Time display as the Center's hours of operation.
• Multi-Day Event - When this is selected, then you can select the Start Date and End Date for the event.

5. Click the Select Date & Time button.

6. If you know the desk (workstation) number, you browse the listing and additionally you can change the Space Type to narrow the listing.
7. From the listing, click the desk you want to reserve.

The Reservation Details screen displays.

 

8. This gives you the choice to:

• (A) You an change the space.
• (B) You can change the date and time of the reservation.
• (C) If you see on the screen the Change Host button, then this lets you create a reservation for someone else. This will only display if you have the Operator, Administrator, or Site Administrator role.
• (D) Enter reservations notes.

9. When you are ready, click the Done button and the meeting space is reserved.