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Create a Budget

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The Budget will act as the "folder" for all of the Budget Accounts you create and assign to various assets and track expenses on work orders.

Every single account listed under that budget, MUST share the same budget properties. For example, if you establish an Operating budget, all the accounts placed under that budget will only be available for modules that use Operating budget accounts (Assets, Work Orders, etc).

  1. From the menu, click Settings.
  2. Under the Administration heading, click Budget Accounts.
  3. Click the + icon in the top left corner of the screen to create a new budget.

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The Choose a Budget Type dialog displays.

  1. Select the budget type, either:
    • Operating - This budget is used for most general maintenance costs and expense transactions. Such as Work Order expenses, Asset costs, etc.
    • Purchasing - This budget is designed for Purchase Orders and Inventory adjustments. This shows how much is being spent to acquire the parts and hold on to them.  
    • Revenue - This budget is used for receivable invoicing transactions, which are  associated with the Invoicing Module.

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The New budget dialog displays.

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  1. In the Budget name field, enter the name.

When you create a budget, give it a clear name. If you have many budgets with similar names, it can be confusing.

  1. In the Budget description field, enter the description.
  2. Click the Create button to save. 

The new budget folder will display in the budget list.

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Next, you can create your budget accounts.