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Eptura Knowledge Center

Book a Desk as an Admin


Admins can book hotel desks for themselves on SpaceIQ Web from:

  • Book Desk Module - book 1-day reservations, multiple-day reservations, and repeat bookings
  • Floor Map - book 1-day reservations and multiple-day reservations
  • Manage Bookings - import bookings via CSV file.

This article will teach you how to book desks from the Book Desk Module and Floor Map. 

Book a desk from the Book Desk Module

You can create a single-day booking, a multiple-day booking, or a recurring booking in the Book Desk Module.

  1. From the floor map, click the Book Desk book desk icon.png icon. 
    admin book desk module1.png
  2. Click the floor selector drop-down to choose a booking location.
    admin book desk module 1a.png
  3. Click on the date range.
    admin book desk module2.png
  4. Select one or more dates on the calendar or choose a date range in the From and To fields. 
  5. Choose hours: either specify hours in the From and To fields or choose All Day Booking
    admin book desk module3-1.png

5. To create a recurring booking:

  • Click the Repeat drop-down. You can skip this step if you don't wish to create a repeat booking.
    admin book desk module4.png
  • Choose Daily, Weekly, or Monthly.
  • Choose a frequency. For example, choose Weekly, and then choose the day or days you wish to repeat. 
    repeat 1.png
  • Choose On date to end the recurrance on a specific date
  • Choose After to end the recurrance after a number of occurances

For more information about recurring bookings, see:  Set Up Recurring Desk Bookings and Create a Recurring Desk Booking (Web)

  1. Click UPDATE to save your settings. update.png
  2. Select an available hotel desk and click BOOK NOW.

In the Book Desk Module, available hotel desks are green and unavailable desks are gray.

admin book desk 4e.png

You'll see a booking confirmation and your new booking is in My Bookings.

Book a desk from the Floor Map

You can create a single-day or multiple-day booking directly from the Floor Map.

  1. Click the floor selector drop-down to choose a booking location.
    book desk admin1.png
  2. Click on an available desk. On the floor map, hotel desks appear as dots with turquoise centers. hotel_desk_icon.png A data drawer will open.
    book desk admin2.png
  3. On the calendar, choose one or more dates. You'll see availability information in the window that slides open. Then click Add new booking.
    admin book desk 4a.png
  4. Choose times: either select All Day Booking or specify times in the From and To fields.
    admin book desk 4b.png
  5. Click into the Search employees field, and select Me.

You can also create a booking for someone else. See: Book for Someone Else.

 admin book desk 4c.png

You'll see a booking confirmation. You can also view your new bookings in My Bookings.

admin book desk 4d-1.png