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Eptura Knowledge Center

Desk Booking Settings Overview

SpaceIQ allows you to customize hotel desk settings according to your business preferences. 

This describes the settings that enable you to customize your company's hotel desk usage.

Booking Type

Your Admin can set up your hotel desks to be booked on an hourly basis, all day, or a combination of both.

For details, see Set up Booking Type.

Booking Restrictions

Your Admin can restrict hotel bookings by department, workplace group, or combination.

For details, see Set up Booking Restrictions.

Booking Desk Usage Types

Your Admin can enable your employees to book their own desks. Employees can book any space assigned to them, including primary desks, secondary desks, shared desks, and neighborhood desks.

For details, see Set up Booking Desk Usage Types

Cap Future Bookings

You can determine how far into the future desk bookings can be made, and the default for all bookings is six months into the future.

For details, see Limit Future Desk Bookings.

Booking Capacity

To assist with your region's COVID-19 restrictions, your business can now limit the number of people visiting an office floor by setting a capacity limit. The capacity restriction is set by the percentage of hotel desks that can be booked on a floor.

For details, see Set up Booking Capacity Limits.

Single Active Reservation Booking

Your Admin can allow employees to book multiple desks at one time or limit them to booking only one desk at a time.

For details, see Set up Single Active Reservation Booking.

Recurring Bookings

Your Admin can enable recurring desk bookings so your employees can more easily schedule repeat bookings. 

For details, see Set up Recurring Hotel Bookings.

Employee Bookings Search

If your employees work together, you can let them find their coworker's hotel desk bookings. Then they can book a hotel desk next to (or near) them.

For details, see Set up Employee Bookings Search.

Show Names on Reserved Desks (Mobile App)

When looking for an available desk on the SpaceIQ Mobile App, employees may like to know who has already booked desks near the available ones.

For details, see Enable Show names on Reserved Desks.

Required Check-in

If you need your employees to check into hotel desks, then this can be set up. Also, your Admin can set the automatic release of a desk if an employee fails to check in within 2 hours of the booking time.

For details, see Set up Required Check-in.

Health Screenings

When your business needs to ensure that employees are healthy before coming into the office, you can use SpaceIQ's Health Screening so your employees can confirm that they are symptom-free well before check-in time.

For details, see Set up Health Screenings before Hotel Desk Check-In.

Enable Notes

If additional notes need to be included with a desk or space booking, they can be included in the reservation process. 

For details, see Enable Notes for Bookings.