Who can Book a Desk for Someone Else

Admins, Power Admins, Booking Managers, Location Admins, Department Admins, and Space Captains

• Admins with full admin permissions can book for someone else without restriction.
• Power Admin with full admin permissions can book for someone else without restriction.
• Booking Managers can book for someone else without restriction (for employees and/or departments they manage.) 
• Location Admins can book for someone else in the locations they manage.
• Department Admins can book for someone else in the departments they manage.
• Space Captains can book for someone else in the location and department they manage.

Let's look at this with an example...

 

In this example, we have our Employee Pete, who is located in the San Francisco office.

Pete is a part of the Engineering Department and part of the Project X Workplace Group.

 

And then there is Anna, who is located in London and can also be a Remote employee.

She is also a part of the Engineering Department and the Project X Workplace Group.

 

 

Pete and Anna will be a part of the following table which details how roles, location, and department can affect who can book a desk.

	Role	Admin	Power Admin	Location Admin	Department Admin	Space Captain	Booking Manager
	Location			San Francisco		San Francisco
	Department				Engineering Department	Engineering Department	Engineering Department
	User	Nathan	Marvin	Brad	Matt	Lucy	Luca
Desk 1	Book desk  for Pete	Can Book	Can Book	Can Book	Can Book	Can Book	Can Book
Desk 1	Book desk for Anna	Can Book	Can Book	Cannot book a desk in San Francisco for this employee as they are based in London	Can Book	Cannot book a desk in San Francisco for this employee as they are based in London	Can Book
Desk 2	Book desk for Pete	Can Book	Can Book	Can Book	Can Book	Can Book	Can Book
Desk 3	Book desk  for Pete	Can Book *	Can Book*	Can Book*	Cannot book a desk as the desk is reserved for a different department	Cannot book a desk as the desk is reserved for a different department	Can Book*
Desk 4	Book desk for Anna	Can Book *	Can Book*	Cannot book a desk in London	Can Book*	Cannot book a desk in London	Can Book*
Desk 5	Book desk for Frank (Product Dept in London, no Workplace Group)	Can Book	Can Book	Cannot book a desk in London	Cannot book a desk for  an employee who is in a different department	Cannot book a desk in London	Can Book
Desk 6	Book desk for Nancy (Support Dept in London)	Can Book *	Can Book*	Cannot book a desk in London	Cannot book a desk for  an employee who is in a different department	Cannot book a desk in London	Can Book*

For more information on the various roles within SpaceIQ, see the  User Role Matrix - Manage Bookings section.