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Eptura Knowledge Center

Overall Meeting Room Utilization Report


Provides information about utilization by availability and meeting room capacities.


From the top menu, click Report icon. Then from the Reports module, click Sensor Insights > Overall Meeting Room Utilization.

Special Filters

You can apply filters to the graphs and tables and when the filter is applied the Filter icon will display the exact number. If needed the filters can shown/hidden, click the Filter icon and to clear the filter click X icon or clear all the filters, click the filter results X icon.


  • Date Range Filter - Select the date range. This displays the utilization for the start and end date.
  • Locations Filter - Select the location(s). This displays the utilization for the selected locations.

Special Data Elements

By default, the page is loaded without any filters applied and for the current assignment plan. When you apply the filters the results automatically display.


Key Performance Indicators

  • Rooms - Number of rooms on the floor
  • Occupancy - (Physical) percent of working hours the room is occupied by people
  • Utilization - (Sum of (Count of people present * time period))/(8 hours * capacity)
  • Average Meeting Size - Average meeting room size in sqft
  • Median Meeting Size - Median meeting room size in sqft

Availability Graph

  • Represents the total availability per day/hours.
  • Hover over the bar to display more information. 

Meeting Room Capacities Graph

  • Represents the total meeting room capacity per room count.
  • Hover over the bar to display more information. 

Meeting Room Utilization Table


The table consists of the following columns:

Column Description Type
Building Building name     Text
Floor Floor name      Text
Room Name      Room name      Text
Capacity Number of the capacity of a room per employees     Number
Avg Mtg Size      Average Meeting Size      Number
Median Meeting Size     Median Meeting Size Number
Occupancy (%) Average actual occupancy, measured by sensors.
Utilization (%)     Utilization of the room measured by actual occupancy/capacity  Number

Sort Columns

By default, the columns are not sorted. You can sort the column, click the header to sort either ascending or descending.


The export of the data is super quick, click the Export icon (top right). If you want all the data then make sure all the filters have been removed or if there are filters applied then the export will only export the filtered data to a CSV file.